I recently had the chance to discover the function of designating the co-organizer role in Microsoft Teams meetings and I must say it has significantly improved my experience in managing meetings. Allowing the delegation of tasks to other participants has streamlined the whole process and made it more productive.
To assign the co-organizer role to a participant in a Microsoft Teams meeting, follow these steps:
- Start by scheduling a meeting in Microsoft Teams, just as you would normally. You can do this by selecting the ‘Calendar’ tab on the left-hand side of the Teams interface and clicking on the ‘New meeting’ button.
- Once you’ve entered all the necessary details, such as the meeting subject, date, and time, click on the ‘Add required attendees’ field to invite participants to the meeting. Type in the names or email addresses of the individuals you want to invite.
- Now, to assign the co-organizer role, click on the ‘Meeting options’ button, which is located in the top right corner of the meeting settings page. This will open a new tab in your web browser.
- In the meeting options tab, scroll down until you find the ‘Roles’ section. Here, you will see two options – ‘Presenter’ and ‘Attendee’. By default, all participants are assigned the ‘Attendee’ role.
- To assign the co-organizer role to a participant, simply click on the drop-down menu next to their name and select ‘Co-organizer’.
- You can assign the co-organizer role to multiple participants if needed. Just repeat step 5 for each person you want to designate as a co-organizer.
- Once you’ve assigned the co-organizer role to the desired participants, click on the ‘Save’ button at the bottom of the meeting options tab.
By assigning the co-organizer role, you are granting certain privileges to the designated participants. As co-organizers, they will have the ability to manage meeting options, such as muting and unmuting participants, controlling screen sharing, and admitting or removing attendees from the meeting lobby. This can be incredibly helpful, especially in larger meetings where managing these tasks alone can be overwhelming.
In addition to these administrative responsibilities, co-organizers can also share the burden of hosting the meeting. They can start and end the meeting, present content, and manage the meeting agenda. This collaborative approach ensures that everyone involved in the meeting has an opportunity to contribute and take ownership of the process.
It’s worth noting that assigning the co-organizer role does not grant access to sensitive administrative features, such as managing Teams settings or creating and deleting teams. Co-organizers have limited administrative capabilities that are specific to the meeting they are assigned to.
In conclusion, assigning the co-organizer role to participants in Microsoft Teams meetings is a valuable feature that promotes collaboration and streamlines the meeting management process. By delegating certain responsibilities, you can ensure that your meetings run smoothly and efficiently, allowing for a more productive and engaging experience for all participants.