A valuable skill for individuals looking to safeguard or transfer their emails to a different email client or computer is the ability to export Outlook emails. This article will provide a detailed, step-by-step guide on how to export Outlook emails.
Step 1: Open Outlook and Select the Emails
To begin, open Microsoft Outlook on your computer. Once you have it open, select the emails that you want to export. You can do this by holding down the Ctrl key on your keyboard and clicking on each email individually. Alternatively, you can select multiple emails by clicking on the first email, then holding down the Shift key and clicking on the last email in the range.
Step 2: Click on the “File” Tab
Next, click on the “File” tab in the upper left corner of the Outlook window. This will open a dropdown menu with various options.
Step 3: Choose “Open & Export” and Click on “Import/Export”
In the “File” tab, locate the “Open & Export” option and click on it. This will open another menu. From this menu, select the “Import/Export” option.
Step 4: Select “Export to a File” and Click on “Next”
In the “Import and Export Wizard” window that appears, select the “Export to a file” option and click on the “Next” button. This will open another window with a list of options.
Step 5: Choose “Outlook Data File (.pst)” and Click on “Next”
From the list of options, select “Outlook Data File (.pst)” and click on the “Next” button. This will open a new window where you can choose the specific folders to export.
Step 6: Select the Folders to Export
In this window, you will see a list of all the folders in your Outlook account. You can select individual folders or choose to export the entire mailbox. Make your selection and click on the “Next” button.
Step 7: Choose a Location to Save the Outlook Data File
In the next window, you will be prompted to choose a location where you want to save the Outlook data file (.pst). Browse to the desired location on your computer and enter a name for the file. Click on the “Finish” button to start the export process.
Step 8: Enter a Password (Optional)
If you want to protect your exported Outlook emails with a password, you can enter one in the “Create Outlook Data File” window that appears after clicking “Finish”. This step is optional, but it provides an extra layer of security for your exported emails.
Step 9: Wait for the Export Process to Complete
Once you have entered the password (if desired), click on the “OK” button. Outlook will now start the export process. Depending on the size of your mailbox and the number of emails being exported, this process may take some time. Be patient and wait for the process to complete.
Conclusion
Exporting Outlook emails is a straightforward process that allows you to backup or transfer your emails with ease. By following the steps outlined in this article, you can ensure that your important emails are safe and accessible whenever you need them. Remember to regularly export your Outlook emails to keep your data secure and organized.