How To Make Microsoft Teams Show Everyone

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by

Vector Linux
in

Have you ever had a Microsoft Teams meeting in which you desired to ensure that all participants were visible on your screen? I certainly have! In this guide, I will talk you through the process of making Microsoft Teams display everyone, allowing for a more comprehensive and interactive meeting encounter.

Step 1: Adjusting the Gallery View

In Microsoft Teams, the default view is the Speaker View, which only shows the person speaking and a few other participants. To see everyone in the meeting, you’ll need to switch to the Gallery View. Here’s how:

  1. During the meeting, look for the “…” button in the toolbar at the top of the screen. It will be next to the microphone, camera, and other meeting controls.
  2. Click on the “…” button to open the More Options menu.
  3. In the menu, select “Gallery View” to switch to the Gallery View.

Once you’ve switched to the Gallery View, you should be able to see all the participants in the meeting, including yourself.

Step 2: Adjusting the Video Layout

Now that you’re in the Gallery View, you may find that some participants’ videos are too small to see clearly. To adjust the video layout and make everyone more visible, follow these steps:

  1. Hover your mouse over the video layout at the top right corner of the meeting window. It should show a symbol representing different layout options.
  2. Click on the layout symbol to open the Video Layout menu.
  3. In the menu, select “Large Gallery” to display more videos at a larger size.

By selecting the Large Gallery layout, you’ll be able to see more participants at once and have a better view of everyone in the meeting.

Step 3: Making the Most of Microsoft Teams

Now that you’ve learned how to make Microsoft Teams show everyone, you can take your meetings to the next level. Here are a few additional tips to enhance your meeting experience:

  • Encourage participants to turn on their video cameras. Seeing each other’s faces can help foster a more connected and engaging environment.
  • Use the chat feature to share links, ask questions, or provide additional information during the meeting.
  • Utilize the screen sharing capability to present slides, documents, or other materials to the group.
  • Consider enabling the “Together Mode” feature, which places all participants in a virtual auditorium-style setting, creating a more immersive experience.

Conclusion

Making Microsoft Teams show everyone in your meetings is a simple yet powerful way to create an inclusive and engaging environment. By adjusting the view and video layout, you can ensure that everyone’s voice is heard and everyone is visible. Remember to encourage participants to turn on their cameras and utilize other features offered by Teams to enhance collaboration. Now go ahead and have productive and inclusive meetings with Microsoft Teams!