Have you ever experienced the challenge of managing multiple Trello boards and keeping up with your tasks and deadlines? I have personally faced this struggle. As a devoted Trello user and organization lover, I have come across a useful method to merge the calendars of all my Trello boards into a single, unified calendar. In this article, I will guide you through the exact steps to achieve the same.
Step 1: Enable the Calendar Power-Up
Trello offers a powerful feature called Power-Ups, which are additional integrations that enhance the functionality of your boards. To begin, make sure you have the Calendar Power-Up enabled for each of your Trello boards. Simply open a board, click on the “Show Menu” button on the right side, and select “Power-Ups.” Look for the Calendar Power-Up, and enable it if it’s not already activated.
Step 2: Export Each Board’s Calendar
Once you have the Calendar Power-Up enabled for all your boards, it’s time to export each board’s calendar individually. Open each board and click on the “Show Menu” button again. This time, click on “More” and then select “Calendar.” A new window will open with the board’s calendar.
In this window, you’ll see an option to export the calendar. Click on it, and a URL will be generated. Make sure to copy this URL as we’ll be using it in the next step.
Step 3: Import Calendars into a Centralized Calendar
Now that you have exported the calendars for all your boards, it’s time to import them into a centralized calendar. I recommend using a calendar application that supports importing external calendars, such as Google Calendar or Microsoft Outlook.
In your calendar application, look for the option to import an external calendar. This might be under the settings or preferences menu. Once you find it, select the option to import a new calendar and paste the URL you copied from each Trello board’s calendar export in Step 2.
Repeat this process for every board you have, pasting the respective URL into the import window. As you import each calendar, you’ll start to see all your Trello tasks and deadlines populating in your centralized calendar.
Step 4: Customize and Organize Your Centralized Calendar
Now that you have all your Trello boards’ calendars combined into one centralized calendar, it’s time to customize and organize it to your liking. Most calendar applications allow you to change the color of each imported calendar, making it easier to differentiate between boards.
You can also create different views or layers in your calendar application to filter the tasks from specific boards. This way, you can focus on the boards or projects that are most relevant to you at any given moment.
Conclusion
Combining the calendars of all your Trello boards into one centralized calendar can significantly simplify your workflow and help you stay on top of your tasks and deadlines. By following the steps outlined in this article, you’ll be able to achieve a bird’s-eye view of all your Trello boards without any hassle.
Remember, staying organized is a key factor in being productive, and having all your tasks in one place can make a world of difference. So, go ahead and give it a try! Happy organizing!