Have you ever found yourself juggling multiple Trello boards and struggling to keep track of all the tasks and deadlines? I know I have! Fortunately, there’s a solution that can help streamline your workflow and bring all your Trello boards together in one place: adding them to a calendar. In this article, I’ll walk you through the steps to add several Trello boards to one calendar, sharing my personal experience and tips along the way.
Step 1: Choose a Calendar Platform
The first step in the process is to choose a calendar platform that will serve as a central hub for all your Trello boards. There are several options available, such as Google Calendar, Outlook Calendar, or Apple Calendar. Personally, I prefer Google Calendar for its user-friendly interface and seamless integration with Trello.
Step 2: Create a New Calendar
Once you’ve selected your calendar platform, the next step is to create a new calendar specifically for your Trello boards. This will allow you to have a dedicated space to view and manage all your tasks and deadlines. In Google Calendar, you can easily create a new calendar by clicking on the “Add calendar” button.
Step 3: Generate an API Key
In order to connect your Trello boards to your calendar, you’ll need to generate an API key from Trello. Don’t worry, it’s easier than it sounds! Simply go to the Trello Developer API Key page, log in if necessary, and copy the generated key. This key will be used to authorize access to your Trello boards.
Step 4: Obtain Board IDs
Now it’s time to gather the board IDs of the Trello boards you want to add to your calendar. To do this, open each board and copy the board ID from the URL. The board ID is the series of characters that follows after “https://trello.com/b/” in the URL. Repeat this process for each board you want to include.
Step 5: Use a Calendar Integration Tool
With your API key and board IDs in hand, it’s time to utilize a calendar integration tool to connect your Trello boards to your calendar. There are several tools available that can help automate this process, such as Cronofy, Zapier, or IFTTT. Personally, I recommend using Zapier for its versatility and ease of use.
Step 6: Set Up the Integration
Once you’ve chosen your calendar integration tool, you’ll need to set up the integration between your Trello boards and your calendar. In Zapier, for example, you can create a new Zap and configure the trigger and action steps. The trigger will be a new card created in Trello, and the action will be adding that card to your calendar.
Step 7: Customize and Fine-tune
After the initial setup, you’ll have the opportunity to customize and fine-tune your Trello board integration with your calendar. You can choose which Trello boards to include, what information to display, and how events are labeled and organized in your calendar. Take the time to personalize these settings to best suit your workflow and preferences.
Conclusion
Adding multiple Trello boards to one calendar can greatly enhance your productivity and organization. By following these steps and leveraging the power of calendar integration tools, you’ll be able to centralize your tasks and deadlines into one easily accessible location. Say goodbye to juggling multiple boards and hello to a more streamlined workflow!