Printing emails from Microsoft Outlook can be a simple yet essential task for many of us. It’s a way to keep a physical copy of important information or to have a hard copy for archiving purposes. In this article, I will guide you through the process of printing emails from Outlook, providing step-by-step instructions and sharing some personal tips along the way.
Step 1: Open the email you want to print
First, open Microsoft Outlook and navigate to the email you wish to print. You can do this by double-clicking on the email in your inbox or selecting it from the list of emails.
Step 2: Access the Print dialog
Once you have the email open, go to the top of the Outlook window and click on the “File” tab. From the dropdown menu, select “Print” to access the Print dialog box. You can also use the keyboard shortcut “Ctrl + P” to open the Print dialog.
Step 3: Configure print settings
In the Print dialog box, you will see various print settings that you can customize to meet your needs. Here are some options you may consider:
- Printer: Choose the printer you want to use for printing. Make sure it is properly connected and set as the default printer.
- Print Style: Select the print style that suits your requirements. This can include options like Memo Style, Table Style, or Full Page.
- Page Range: Specify the pages you want to print. You can choose to print the entire email or a specific page range.
- Copies: Decide the number of copies you want to print.
Take a moment to review these settings and make any necessary adjustments.
Step 4: Preview and make final adjustments
Before hitting the “Print” button, it’s a good idea to preview how your email will appear on paper. To do this, click on the “Print Preview” button in the Print dialog box. This will give you an idea of how the email’s content and formatting will look when printed.
If you notice any issues or want to make additional adjustments, you can go back to the main Print dialog by clicking on the “Close Print Preview” button. From there, you can modify the print settings or make changes to the email itself.
Step 5: Print the email
Once you are satisfied with the print preview, it’s time to print the email. Click on the “Print” button in the Print dialog box to start the printing process. Depending on your printer and the size of the email, it may take a few moments for the printing to complete.
Remember to wait until the printing is finished before closing the Print dialog box or navigating away from the email.
Conclusion
Printing emails from Microsoft Outlook is a straightforward process that can be easily customized to suit your needs. By following the steps outlined in this article, you can ensure that you have a hard copy of important information or a physical record for reference or archiving purposes.
Remember to always review the print settings and preview the email before hitting the print button to avoid any unnecessary waste of paper or ink. Now you can confidently print emails from Outlook and have a tangible copy whenever you need it.