How To Use Webex To Host A Meeting

Hello and thank you for reading my article on utilizing Webex for hosting your meetings! As someone who frequently arranges virtual gatherings, rest assured that Webex is a dependable and easy-to-use platform that can greatly simplify your virtual meetings.

Getting Started with Webex

First things first, you’ll need a Webex account. If you don’t have one already, head over to the Webex website and sign up. Don’t worry, it’s free to create an account!

Once you’ve signed up and logged in, you’ll find yourself on the Webex homepage. Take a moment to familiarize yourself with the layout and options available to you. You’ll see a toolbar at the top of the screen with various features such as “Meetings,” “Recordings,” and “Devices.”

To host a meeting, click on the “Meetings” tab. Here, you’ll have the option to schedule a new meeting or join an existing one. For the purpose of this article, let’s focus on scheduling a new meeting.

Scheduling a Meeting

Click on the “Schedule a Meeting” button to begin. You’ll be prompted to enter details for your meeting, such as the title, date, time, and duration.

Pro Tip: It’s always a good idea to add an agenda or any necessary documents as attachments when scheduling a meeting. This way, your participants can come prepared.

Once you’ve entered all the necessary information, click on the “Schedule” button. Webex will generate a unique meeting link that you can share with your participants. You can choose to copy the link or send out calendar invites directly through Webex.

Customizing Your Meeting Settings

Webex offers a range of customization options to enhance your meeting experience. Let’s explore some of the key settings you can tweak:

  • Audio and Video: Decide whether you want participants to join with or without audio and video. You can also enable or disable the waiting room feature.
  • Security: Set password protection for your meeting to ensure only invited participants can join.
  • Recording: Choose whether you want to record your meeting for future reference or sharing.
  • Screen Sharing: Enable or disable screen sharing for participants.

Take some time to explore these settings and customize them according to your preferences. It’s always a good idea to review your settings before every meeting to ensure a smooth experience for everyone.

Hosting Your Meeting

The time has come to kick off your meeting! As the host, it’s your responsibility to make sure everything runs smoothly.

Prior to the meeting, make sure you have a stable internet connection and test your audio and video settings. This will help avoid any last-minute technical glitches.

At the scheduled meeting time, open Webex and navigate to the “Meetings” tab. You’ll find your scheduled meeting listed there. Click on the “Start” button to launch the meeting.

Once your meeting is in progress, you’ll have access to a range of features to facilitate effective communication and collaboration. Some notable features include:

  • Video and Audio Controls: Mute and unmute participants, and manage video settings.
  • Chat: Use the chat feature to send messages to participants privately or to the entire group.
  • Screen Sharing: Share your screen to present slides, documents, or any other content.
  • Whiteboard: Collaborate in real-time by using the digital whiteboard feature.

Make use of these features to engage participants and make your meeting more interactive and productive.


Webex is a powerful tool for hosting virtual meetings. It provides a user-friendly interface, robust features, and a seamless experience for both hosts and participants.

Remember, the key to successful meetings lies in effective planning, clear communication, and making use of the features available to you. With Webex as your go-to meeting platform, you’ll be able to host engaging and productive virtual gatherings like a pro!