How To Use Spaces In Wrike

How To Articles

As a project manager, I have experimented with multiple project management tools, and Wrike is among my top choices. It boasts a user-friendly interface and an extensive selection of capabilities that effectively streamline project processes. A feature that I find especially beneficial is the ability to utilize spaces within Wrike.

What are Spaces in Wrike?

Spaces in Wrike are virtual workspaces that allow you to organize and collaborate on specific projects or departments. Think of them as separate rooms where you can bring together all the relevant tasks, files, and discussions related to a particular project or team. Spaces provide a structured environment that helps keep everything organized and accessible.

Creating a Space

Creating a space in Wrike is simple. Start by clicking on the “Spaces” tab located on the left-hand panel. Then, click on the “+ Create Space” button. Give your space a name that clearly represents the project or department it relates to. You can also add a short description to provide more context.


1. Click on the "Spaces" tab.
2. Click on the "+ Create Space" button.
3. Enter a name and description for your space.
4. Click "Create" to create the space.

Customizing a Space

Once you’ve created a space, you can customize it to suit your needs. You can add members to the space, assign specific roles and permissions to each member, and even set up milestones and deadlines for the project.

Additionally, you can create folders and subfolders within the space to further organize your tasks and files. This hierarchical structure allows you to break down complex projects into smaller, more manageable sections.

Collaborating in a Space

One of the main advantages of using spaces in Wrike is the seamless collaboration it enables. Within a space, you can create and assign tasks to team members, share files and documents, and have real-time discussions using comments and @mentions.

By having all project-related discussions and files within the space, you avoid cluttering your inbox and increase transparency and accountability among team members.

Benefits of Using Spaces in Wrike

Using spaces in Wrike offers several benefits:

  1. Organization: Spaces provide a structured environment, allowing you to keep all project-related information in one place.
  2. Collaboration: Spaces facilitate seamless collaboration, enabling team members to work together and communicate effectively.
  3. Transparency: By using spaces, all project-related discussions and files are easily accessible, promoting transparency among team members.
  4. Efficiency: The ability to customize spaces and break down projects into smaller sections helps streamline workflows and increase productivity.

Conclusion

Spaces in Wrike are a powerful tool for project management and collaboration. By creating virtual workspaces, you can bring together all the relevant tasks, files, and discussions, making it easier to stay organized and work efficiently. Whether you’re managing a small team or a complex project, leveraging spaces in Wrike can significantly improve your productivity and ensure successful project delivery.