How To Use Onedrive Ppt

How To Articles

My preferred method for producing and distributing presentations is through Microsoft OneDrive. OneDrive allows me to effortlessly view and modify my PowerPoint slides on any of my devices, including my computer, tablet, or smartphone. In this guide, I will demonstrate how to utilize OneDrive for PowerPoint and offer some of my own helpful advice.

Getting Started with OneDrive

To get started, you’ll need a Microsoft account. If you don’t have one, you can sign up for free on the Microsoft website. Once you have your account, you can access OneDrive by going to the OneDrive website or by downloading the OneDrive app on your device.

Once you’ve logged in, you’ll be able to create a new PowerPoint presentation or upload an existing one. To create a new presentation, click on the “New” button and select “PowerPoint presentation.” If you want to upload an existing presentation, simply click on the “Upload” button and select the file from your device.

What I love about OneDrive is that it automatically saves your changes as you work. This means that if you accidentally close the window or your device shuts down unexpectedly, you won’t lose any of your progress. Plus, since your presentation is stored in the cloud, you can access it from any device with an internet connection.

Collaborating with Others

One of the standout features of OneDrive is its collaboration capabilities. You can easily share your PowerPoint presentation with others and work on it together in real-time.

To share your presentation, simply click on the “Share” button and enter the email addresses of the people you want to collaborate with. You can choose whether they can edit the presentation or just view it. Once you’ve shared the presentation, your collaborators will receive an email with a link to access it. They can open the presentation in their own PowerPoint app or in the PowerPoint Online web browser version.

While collaborating, you can see each other’s changes in real-time and even communicate through the built-in chat feature. This makes it incredibly easy to brainstorm ideas, make edits, and finalize your presentation together.

Accessing OneDrive Offline

Although OneDrive is designed for online access, you can also access your PowerPoint presentations offline. By using the OneDrive app on your device, you can choose to make specific files available offline. This allows you to work on your presentations even when you don’t have an internet connection.

To make a presentation available offline, simply select the file and click on the “Available Offline” option. The file will be downloaded to your device, and any changes you make will be synced to the cloud once you’re back online.


Using OneDrive for PowerPoint has revolutionized the way I create and collaborate on presentations. Its seamless integration with Microsoft Office and easy accessibility from any device make it a powerful tool for professionals and students alike. Whether you’re working on a team project or giving a solo presentation, OneDrive is a game-changer that will enhance your productivity and streamline your workflow.