How To Use Microsoft Teams Free Version

Productivity Software

Microsoft Teams is a powerful collaboration platform that allows teams to communicate, collaborate, and stay organized. In this article, I will guide you through the process of using the free version of Microsoft Teams. Having used Microsoft Teams extensively myself, I can personally attest to its effectiveness in streamlining communication and improving productivity.

Getting Started with Microsoft Teams Free Version

To begin using Microsoft Teams, you first need to create an account. Simply visit the Microsoft Teams website and click on the “Sign up for free” button. You will be prompted to sign in with your Microsoft account or create a new one if you don’t have one already.

Once you have signed in, you will be taken to the Microsoft Teams dashboard. Here, you can create or join teams, invite team members, and start collaborating right away. The interface is intuitive and user-friendly, making it easy to navigate through the various features and functionalities.

Create a Team

To create a team, simply click on the “Teams” tab on the left-hand side of the dashboard. From there, click on the “Join or create a team” button and select “Create a team.” You will be prompted to choose between creating a team from scratch or using a template.

If you choose to create a team from scratch, you will need to give your team a name and optionally add a description. You can also customize the privacy settings to control who can join the team. Once you have configured the settings, click on the “Create” button to create your team.

If you prefer to use a template, Microsoft Teams provides a range of options tailored to different industries and use cases. Simply select a template that best fits your needs, customize the settings if required, and click on the “Create” button.

Invite Team Members

Collaboration is at the heart of Microsoft Teams, and inviting team members is essential to get started. To invite team members, go to the “Teams” tab, select the team you want to invite members to, and click on the “More options” button (three dots) next to the team name. From the drop-down menu, choose “Add members.”

You can invite team members by entering their email addresses or by generating an invite link that you can share with them. Once the team members have been invited, they will receive an email notification with instructions on how to join the team.

Collaborate with Your Team

Microsoft Teams offers a wide range of collaboration features to help your team stay organized and work efficiently. Here are some key features:

  • Chat: Use the chat feature to have real-time conversations with your team members. You can create different channels within a team to keep discussions organized and focused.
  • Meetings: Schedule and host online meetings using the built-in video and audio conferencing capabilities. You can share your screen, present slides, and even record the meetings for future reference.
  • Files: Store and share files within your team. You can create folders, upload documents, and collaborate on files in real-time.
  • Tasks: Keep track of tasks and deadlines using the built-in task management feature. Assign tasks to team members, set due dates, and monitor progress.
  • Integrations: Microsoft Teams integrates seamlessly with other Microsoft products like OneDrive, SharePoint, and Outlook, as well as third-party apps like Trello and Asana.


Using the free version of Microsoft Teams is a great way to enhance collaboration and productivity within your team. With its user-friendly interface and powerful features, Microsoft Teams provides everything you need to communicate, collaborate, and stay organized. Whether you are a small team or an individual looking for a robust collaboration platform, Microsoft Teams is definitely worth a try.