Using the transcription feature in GoToMeeting can greatly improve your virtual meeting experience. As a frequent attendee of online meetings who relies on accurate transcriptions, I recognize the importance of having well-written meeting notes. In this article, I will walk you through the steps of transcribing in GoToMeeting, offering my own insights and suggestions along the way.
Setting Up Transcriptions
Before you can start transcribing in GoToMeeting, make sure you have the necessary permissions and that the feature is enabled for your account. You can check this by logging into your GoToMeeting account and navigating to the settings section.
Once you have confirmed that transcriptions are enabled, you can start a transcription during a meeting by clicking on the “…” button in the meeting controls panel. From the dropdown menu, select the “Start Transcription” option. Keep in mind that only the organizer of the meeting can start the transcription.
Ensuring Accurate Transcriptions
While GoToMeeting does its best to provide accurate transcriptions, there are some steps you can take to ensure the best possible results. Firstly, it is important to speak clearly and enunciate your words. Avoid mumbling or speaking too quickly, as this can lead to inaccuracies in the transcription.
Additionally, if you are experiencing any audio issues during the meeting, such as background noise or poor microphone quality, it is recommended to address these issues before starting the transcription. Clear and high-quality audio will greatly improve the transcription accuracy.
Reviewing and Editing Transcriptions
Once the meeting is over and the transcription is complete, you can review and edit the transcription if needed. GoToMeeting provides a user-friendly interface that allows you to easily scroll through the transcription and make any necessary changes.
If you notice any errors or missing parts in the transcription, you can simply click on the corresponding section and make the necessary edits. This is particularly useful if certain words or phrases were misinterpreted by the transcription software.
Sharing and Saving Transcriptions
After reviewing and editing the transcription, you can choose to share it with other meeting participants or save it for future reference. GoToMeeting provides options to export the transcription as a text file or PDF, making it easy to distribute or store the meeting notes.
Sharing the transcription can be done directly within GoToMeeting by sending a link or downloading the file and attaching it to an email. Saving the transcription for future reference is also straightforward, as you can choose a location on your computer or cloud storage to store the file.
Conclusion
Transcribing in GoToMeeting is a valuable feature that can greatly benefit your virtual meetings. By following the steps outlined in this article, you can ensure accurate transcriptions and easily share or save the meeting notes. Remember to speak clearly, review and edit the transcription as needed, and take advantage of the sharing and saving options provided by GoToMeeting.