How To Track Rfp In Wrike

How To Articles

Managing multiple projects simultaneously can make tracking Request for Proposals (RFPs) a difficult task. Fortunately, as a Wrike user, I have discovered that its comprehensive features can significantly streamline the RFP tracking process. In this article, I will share my own experiences and offer a detailed walkthrough on effectively tracking RFPs with Wrike.

Understanding RFPs and their Importance

Before diving into the specifics of tracking RFPs in Wrike, it’s essential to understand the importance of RFPs themselves. Request for Proposals is a formal document that organizations issue to potential vendors or service providers to solicit competitive bids for a specific project or requirement.

RFPs serve as a crucial tool in the procurement process, ensuring transparency, fairness, and accountability. Tracking RFPs effectively is vital to ensure timely response, accurate evaluation, and ultimately successful project execution.

Utilizing Wrike’s Project Management Capabilities

Wrike is a powerful project management platform that offers numerous features designed to assist teams in organizing and managing their projects efficiently. By leveraging these capabilities, tracking RFPs becomes a seamless process.

1. Create a Dedicated Project Folder for RFPs

The first step in tracking RFPs in Wrike is to create a dedicated project folder specifically for RFP-related tasks. This folder will serve as the central hub for all activities, allowing easy access to all project members involved in the RFP process.

Within this folder, you can further organize RFPs by creating subfolders for each individual RFP. This hierarchical structure ensures a clear and systematic approach to tracking RFP progress.

2. Assign Tasks and Set Due Dates

Once the RFP project folder is created, it’s time to break down the RFP process into actionable tasks. Assigning tasks to team members and setting due dates will facilitate better collaboration and ensure timely completion of each stage.

For example, you can create tasks such as “Research RFP Requirements,” “Draft Proposal,” “Review Proposal,” and “Submit Proposal.” By assigning these tasks to specific team members, everyone involved knows their responsibilities and deadlines.

3. Utilize Custom Fields and Labels

Custom fields and labels are incredibly useful features within Wrike, allowing you to add specific attributes to your RFP tracking tasks. These can include information such as RFP number, client name, project stage, and more.

By utilizing custom fields and labels, you can easily filter and sort RFP tasks based on specific criteria, adding a layer of organization and clarity to the overall tracking process.

4. Track Progress with Gantt Charts

Monitoring the progress of your RFP tasks is made simple with Wrike’s Gantt Charts. Gantt Charts provide a visual representation of your project timeline, allowing you to track task dependencies, deadlines, and overall progress.

By regularly updating the status of each task and visualizing them in the Gantt Chart, you gain a comprehensive overview of your RFP tracking progress.


Tracking RFPs efficiently is crucial for successful project execution. With Wrike’s robust project management capabilities, organizing, assigning tasks, and monitoring progress becomes a streamlined process. By following the steps outlined in this article, you can ensure that your RFP tracking process is effective, efficient, and ultimately leads to successful project outcomes.