How To Tag Things In Wrike

How To Articles

Tagging in Wrike is an excellent tool that enables me to keep my tasks and projects well-organized and effortlessly accessible. It’s like having a personal assistant who knows precisely where everything is located! In this article, I will walk you through the steps of tagging in Wrike and also provide some personal advice and strategies.

Introduction to Tagging in Wrike

Tags in Wrike are labels that you can assign to tasks, projects, or folders. They act as keywords or categories, making it easier to search for and filter specific items. Tags can be customized and can include any relevant information that helps you classify your work in a way that makes sense to you.

Step 1: Creating and Managing Tags

To create a tag in Wrike, go to the Tag view in the left-hand navigation panel. Click on the “Create Tag” button and give your tag a name. You can also choose a color for your tag to make it visually distinct.

Once you have created your tags, you can manage them by editing their names or colors. You can also delete tags that are no longer needed. Remember, tags are personal, so you can customize them to fit your specific workflow and preferences.

Step 2: Applying Tags to Tasks

Now that you have your tags set up, it’s time to start applying them to tasks. You can add tags to a task by opening the task details pane. Look for the “Tags” section and click on the “Add Tags” button. Select the tags you want to apply to the task, and they will be added instantly.

It’s important to note that you can apply multiple tags to a single task, allowing you to categorize it in multiple ways. For example, if you have a task related to marketing and design, you can add both “Marketing” and “Design” tags to it. This flexibility gives you the freedom to create your own tagging system.

Step 3: Searching and Filtering with Tags

Once you have tagged your tasks, projects, or folders, you can easily search for them using tags. In the main Wrike search bar, start typing the name of a tag, and Wrike will suggest matching tags as you type. Click on a tag to view all the items associated with that tag.

Additionally, you can use the “Tag filter” feature to narrow down your search results. In the left-hand navigation panel, under the Tag view, you will see a list of tags. Click on a tag, and Wrike will show you all the tasks, projects, or folders associated with that tag, making it effortless to find what you’re looking for.

Personal Tips for Effective Tagging

As someone who has been using Wrike for years, I have developed some personal tips and tricks for effective tagging. Here are a few that I find particularly helpful:

  1. Keep it Simple: Try to limit the number of tags you create. Keeping your tag list concise and focused will make it easier to manage and search for items.
  2. Be Consistent: Establish a standard naming convention for your tags and stick to it. Consistency is key to ensuring that you can easily find and recognize tags regardless of the project or task.
  3. Use Hierarchy: Consider creating tag hierarchies to organize your tags into broader categories and subcategories. This can help you navigate through your tags more efficiently.
  4. Collaborate on Tags: If you are working in a team, discuss and agree on a set of shared tags. This will facilitate collaboration and ensure that everyone is on the same page when it comes to organizing work.


Tagging in Wrike is a powerful tool that can help you stay organized and improve productivity. By creating and using tags effectively, you can easily find the tasks and projects you need, saving time and reducing stress. Remember to customize your tags to fit your workflow and preferences, and don’t forget to experiment and refine your tagging system over time. Happy tagging!