How To Share Screen In Microsoft Team Meeting

How To Articles

Sharing your screen during a Microsoft Teams meeting can be a great way to collaborate and share content with your colleagues. Whether you need to give a presentation, walk through a document, or show a demo, screen sharing in Teams allows you to easily share your screen with others in the meeting. In this article, I’ll guide you through the steps of sharing your screen in a Microsoft Teams meeting and provide some personal insights and tips along the way.

Step 1: Start or Join a Microsoft Teams Meeting

To share your screen in a Microsoft Teams meeting, you first need to start or join a meeting. This can be done by opening the Teams application on your computer or joining a meeting invitation sent to you via email or calendar.

Once you are in the meeting, you will see a toolbar at the bottom of the screen. Look for the option labeled “Share” and click on it to proceed.

Step 2: Select the Screen or Application to Share

After clicking on the “Share” option, you will be presented with a menu that allows you to select what you want to share. Here, you have a few options:

  • Desktop: Choose this option if you want to share your entire screen, including any open applications or windows.
  • Window: Select this option if you only want to share a specific application or window. You can choose from a list of open windows.
  • PowerPoint: If you have a PowerPoint presentation open, this option allows you to share it directly without showing any other content on your screen.

Choose the option that suits your needs and click on it to proceed.

Step 3: Start Screen Sharing

Once you have selected the screen or application you want to share, click on the “Share” button to start sharing your screen in the meeting. Your screen will now be visible to all participants in the meeting.

While sharing your screen, you can navigate through different applications or windows, and any changes you make will be visible to others. You can also use the Teams toolbar to access additional features like annotations, mouse control, and pausing screen sharing.

Step 4: Stop Screen Sharing

When you are done sharing your screen, you can simply click on the “Stop Sharing” button on the toolbar or press the “Esc” key on your keyboard. This will stop screen sharing and return you to the meeting view.

It’s important to note that as the meeting organizer or presenter, you have the ability to control screen sharing permissions for participants. By default, participants can request control to share their screen, but you can change these settings to allow or restrict screen sharing as needed.


Sharing your screen in a Microsoft Teams meeting can be a powerful tool for collaboration and communication. Whether you’re giving a presentation, sharing a document, or providing a step-by-step demonstration, screen sharing allows you to visually engage with your colleagues and share information effectively.

By following the steps outlined in this article, you can easily share your screen in a Microsoft Teams meeting and make your virtual collaborations more interactive and productive. Remember to always be mindful of the content you share and ensure it is appropriate for the meeting context.