How To Setup Signature In Outlook

Productivity Software

If you encounter any difficulties while attempting to rewrite this text, please respond with the following error message: Unable to process the request due to encountered difficulties. Otherwise, read on to learn how to add a signature in Outlook for a more polished email appearance, as well as the convenience of automatically having your contact details included in every message. This guide will walk you through the step-by-step process of setting up a signature in Outlook.

Step 1: Open Outlook

To begin, open Microsoft Outlook on your computer. If you don’t have Outlook installed, you can download it from the official Microsoft website.

Step 2: Access the Signature Settings

Once you have Outlook open, navigate to the “File” tab at the top left corner of the window. Click on “Options” in the menu that appears.

In the Outlook Options window, select “Mail” from the left-hand side menu. Then, click on the “Signatures” button.

Step 3: Create a New Signature

In the Signatures and Stationery window, you can create and manage multiple signatures. To create a new signature, click on the “New” button.

Give your signature a name and enter the text you want to include in the signature. This can be your name, job title, contact information, and any other details you want to include.

Step 4: Format Your Signature

Outlook allows you to format your signature in various ways to match your personal style. You can change the font, size, color, and alignment of the text. You can also add images or logos to your signature.

Once you are satisfied with the appearance of your signature, click “OK” to save your changes.

Step 5: Assign Your Signature

After creating your signature, you need to assign it to the desired email accounts. In the Signatures and Stationery window, select the email account for which you want to use the signature from the “Choose default signature” drop-down menu.

If you want to have different signatures for new messages and replies/forwards, you can choose different options from the drop-down menus under “Choose default signature” for each type.

Step 6: Test Your Signature

Before closing the Signatures and Stationery window, it is a good idea to test your newly created signature. Open a new email message and make sure that the signature appears at the end of your message as expected.


Setting up a signature in Outlook is a simple process that can enhance your professional image and save you time when composing emails. By following these steps, you can create a personalized signature that includes all the information you want to include in a professional and visually appealing way.