Creating recurring meetings using GoToMeeting is an excellent method for streamlining your scheduling process and saving time. As an individual who regularly organizes and participates in meetings, I recognize the significance of efficiency and ease. In this piece, I will lead you through the step-by-step procedure for setting up recurring meetings on GoToMeeting, along with some personal advice and pointers.
Step 1: Accessing the GoToMeeting Dashboard
To get started, log in to your GoToMeeting account and navigate to the dashboard. The dashboard is your central hub for managing all your meetings, attendees, and settings. Take a moment to familiarize yourself with the interface if you haven’t already.
Step 2: Creating a New Recurring Meeting
Once you’re on the dashboard, click on the “Schedule” button. This will open a new meeting form where you can enter all the details for your recurring meeting. Fill in the meeting title, date, and time. Then, click on the “Repeat” option to set the recurrence pattern.
Here’s where GoToMeeting offers some flexibility. You can choose to repeat the meeting daily, weekly, monthly, or even customize a specific pattern. Select the option that suits your needs and adjust the other settings accordingly.
Step 3: Inviting Participants
Next, it’s time to invite participants to your recurring meeting. You can manually enter their email addresses or import them from your address book. GoToMeeting also allows you to generate a meeting invitation link that you can share with others.
I find it helpful to personalize my invitations by including a brief message. This adds a personal touch and ensures that recipients know why this recurring meeting is important. Remember, effective communication is key to successful collaboration.
Step 4: Configuring Meeting Options
After setting up the recurrence and inviting participants, you can configure additional meeting options. GoToMeeting offers various features, such as recording the meeting, enabling chat, and even allowing participants to join via phone.
To make the most out of your recurring meetings, I recommend exploring these options and tailoring them to suit your specific needs. For example, if you often share your screen during meetings, enabling screen sharing can enhance collaboration and understanding.
Step 5: Review and Save
Before finalizing your recurring meeting, take a moment to review all the details. Double-check the date, time, recurrence pattern, and participant list to ensure everything is accurate. It’s always better to catch any errors or omissions beforehand.
Once you’re satisfied with the meeting setup, click on the “Save” button. Congratulations! You have successfully set up a recurring meeting in GoToMeeting. Now, all that’s left is to wait for the scheduled time, and you’re good to go.
Conclusion
Setting up recurring meetings in GoToMeeting can be a game-changer when it comes to efficient scheduling. By following the steps outlined in this article, you can save time, streamline your workflow, and enhance collaboration with your team. Remember to make use of GoToMeeting’s additional features to maximize the benefits of your recurring meetings. Happy scheduling!