How To Set Up Outlook Signature

Productivity Software

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Establishing a customized email signature on Outlook can enhance the professionalism of your outgoing messages. Not only does it allow recipients to easily access your contact information, but it also provides a platform to showcase your personal flair. This article will walk you through the step-by-step procedure of creating an Outlook signature that reflects your unique identity.

Step 1: Accessing the Signature Settings

To begin, open Outlook and navigate to the top menu bar. Click on the “File” tab, then select “Options” from the dropdown menu. In the Options window, click on “Mail” in the left sidebar, and then locate the “Signatures” button.

Step 2: Creating a New Signature

Once you’re in the Signature settings, click on the “New” button to create a new signature. Give your signature a meaningful name, such as “Personal” or “Work”, to help you differentiate between different signatures if you plan on having multiple.

Step 3: Adding Personal Information

Now it’s time to add your personal information to the signature. You can include your full name, job title, company name, phone number, and email address. To add an image, such as your company logo or a headshot, click on the “Picture” icon and select the desired image file from your computer.

Step 4: Customizing the Signature

To add a personal touch to your signature, you can customize the font, size, color, and formatting of the text. You can also include links to your social media profiles or personal website by highlighting the text you want to link and clicking on the “Insert Hyperlink” button.

Step 5: Applying the Signature

After you have finished creating and customizing your signature, you can choose where it should be automatically added to your outgoing messages. In the “New messages” dropdown menu, select the signature you just created. You can also choose to apply the signature to replies and forwards by selecting the appropriate option from the “Replies/forwards” dropdown menu.

Step 6: Testing Your Signature

Before you start using your new signature, it’s a good idea to send a test email to yourself or a colleague to make sure everything looks as expected. Check that the formatting, links, and images are displaying correctly in different email clients.


Setting up a personalized Outlook signature is a simple yet effective way to make a lasting impression on your email recipients. By following these step-by-step instructions, you can create a signature that reflects your individuality and professionalism. Don’t be afraid to experiment with different fonts, colors, and personal touches to make your signature truly unique. Start personalizing your email messages today!