How To Set Up Onedrive For Business To Shared Folder

How To Articles

Enabling OneDrive for Business to share folders is an excellent method for fostering teamwork and enhancing efficiency within a group. This post will walk you through the steps of configuring OneDrive for Business and distributing folders with your coworkers. Let’s begin!

Step 1: Sign in to your OneDrive for Business account

To begin, navigate to the OneDrive for Business website and sign in using your account credentials. If you don’t have an account yet, you can create one by following the instructions provided on the website. Once you’re signed in, you’ll have access to the full range of OneDrive for Business features.

Step 2: Create a new folder

Next, you’ll need to create a new folder within your OneDrive for Business account. This folder will serve as the shared folder that you’ll be collaborating on with your team. Give the folder a descriptive name that reflects its purpose and click on the “Create” button.

Step 3: Share the folder

Now that you have created the shared folder, it’s time to start sharing it with your colleagues. To do this, right-click on the folder and select the “Share” option from the dropdown menu. A new window will open, allowing you to invite specific people or groups to access the folder.

Here, you can enter the email addresses of your colleagues or select them from your contact list. You can also choose whether you want to give them editing or viewing permissions. If you want to provide different levels of access to different individuals or groups, you can customize the permissions accordingly.

Step 4: Collaborate on the shared folder

Once you have invited your colleagues to access the shared folder, they will receive an email notification with a link to the folder. They can click on the link to open the folder in their own OneDrive for Business account. From there, they can view, edit, and upload files to the shared folder, depending on the permissions you have granted them.

Collaboration on the shared folder is seamless and real-time. Any changes made by you or your colleagues will be automatically synced and updated across all devices, ensuring that everyone is working with the most current version of the files.


Setting up OneDrive for Business to share folders is a simple yet effective way to enhance collaboration within your team. With the ability to invite colleagues to access and collaborate on a shared folder, you can streamline workflows, reduce duplication of effort, and improve overall productivity.

So why wait? Start using OneDrive for Business to share folders today and experience the benefits of seamless collaboration. Happy sharing!