How To Set Print Area In Google Sheets

Setting the print area in Google Sheets is a useful feature when you want to control which specific portion of your spreadsheet will be printed. As an avid user of Google Sheets, I have found this feature to be incredibly handy for customizing the appearance of my printed documents. In this article, I will guide you through the process of setting the print area in Google Sheets and share some personal insights along the way.

Locating the Print Area Option

To begin, open your Google Sheets and navigate to the specific sheet for which you want to set the print area. Once you are in the sheet, look for the “File” option in the top left corner of the window. Click on “File” and a dropdown menu will appear.

From the dropdown menu, select “Print” and then click on “Set print area.” This will allow you to define the specific area of the sheet that you want to print.

Defining the Print Area

After clicking on “Set print area,” you will notice that your cursor changes into a crosshair. Use the crosshair to select the cells that you want to include in the print area. Simply click and drag to highlight the desired cells. Once you have selected the area, release the mouse button.

Keep in mind that you can also include non-adjacent cells by holding down the “Ctrl” key on your keyboard while selecting the cells. This flexibility allows you to create a custom print area tailored to your specific needs.

Adjusting the Print Area

If you need to make changes to the print area, simply click on “Set print area” again and use the crosshair to redefine the area as needed. Google Sheets provides this user-friendly interface for adjusting the print area, ensuring that you can fine-tune the selection with ease.

Previewing the Print Area

Once you have defined the print area, it’s a good idea to preview how it will look when printed. You can do this by going back to the “File” menu, selecting “Print,” and then clicking on “Print preview.” This step allows you to ensure that the selected print area meets your expectations and makes any necessary adjustments before printing.


Setting the print area in Google Sheets is a simple yet powerful feature that empowers users to customize their printed documents. By following the steps outlined in this article, you can easily define the specific area of your sheet to be printed, ensuring a polished and professional appearance. As I have personally experienced, mastering this feature can significantly enhance the presentation of your data when sharing physical copies of your spreadsheet. Embrace the print area setting in Google Sheets, and take full control of your printed output!