How To Set Out Of Office In Ringcentral

Greetings, my fellow RingCentral member! I am excited to guide you in setting up your Out of Office message on RingCentral. Being a frequent business traveler myself, this feature has been a game-changer. Let’s start right away!

First things first, make sure you’re logged into your RingCentral account. Once you’re in, you’ll want to click on the “Settings” tab in the top right corner of the screen. From there, you should see a dropdown menu. Click on “Out of Office” to access the Out of Office settings.

Now that we’re in the Out of Office settings, you’ll notice that there are a few different options available to you. The first thing you’ll want to do is enable the Out of Office feature by toggling the switch to “On”. This will activate your Out of Office message.

Next, it’s time to customize your message. Click on the “Edit” button next to the message box to start crafting your personalized out of office message. This is where you can get creative and add your personal touches and commentary.

When writing your message, keep in mind that you want to provide helpful information to those contacting you while you’re away. Let them know when you’ll be back, who they can contact in your absence, and any other relevant information they may need.

One of the great features of RingCentral is that you can also set different messages for internal and external callers. This allows you to provide more specific instructions depending on who is trying to reach you. To do this, simply toggle the “Internal Caller” switch and customize your message accordingly.

Once you’re satisfied with your message, click on the “Save” button to save your changes. You can always come back and modify your Out of Office message later if needed.

Now, let’s talk about automatic forwarding. If you want to forward all incoming calls to another number while you’re away, you can do that too! In the Out of Office settings, you’ll find an option to enable call forwarding. Simply toggle the switch to “On” and enter the number you want to forward calls to.

Once you’ve set up your Out of Office message and call forwarding, you’re all set! Now, anyone who tries to contact you will receive your customized Out of Office message and their calls can be forwarded to another number if necessary.


Setting up your Out of Office message in RingCentral is a breeze. With just a few simple steps, you can customize your message to provide helpful information to those trying to reach you while you’re away. And if you need to forward calls to another number, RingCentral has you covered. Take advantage of this feature and enjoy your time off knowing that your contacts are well-informed. Happy travels!