Have you ever been in a situation where you need to send an important email at a specific time, but know you will not be available to do it manually? I have also faced this issue before, and I am here to show you how to send scheduled emails using Outlook. This convenient feature enables you to draft an email in advance and have it automatically sent at a designated time.
To start, open Outlook and click on the “New Email” button to create a new message. Compose your email as you normally would, adding recipients, subject, and body text. Once you have everything ready, you can schedule the email to be sent at a later time by following these steps:
- Click on the “Options” tab in the ribbon at the top of the Outlook window.
- In the “More Options” group, you will see a button called “Delay Delivery”. Click on it.
- A new window will appear, where you can specify the date and time for the email to be sent. Select the desired date and time, and click “Close”.
- Now, when you click on the “Send” button, Outlook will hold onto the email and send it at the scheduled time.
This feature is particularly useful when you want to ensure that your email reaches the recipient’s inbox at a specific time. Whether you want to send a birthday greeting, a reminder for an important meeting, or any other time-sensitive message, scheduling the email in Outlook can help you stay organized and on top of your communication.
It’s worth noting that the Delay Delivery feature in Outlook is not limited to sending emails immediately. You can also set a specific time for the email to be composed and saved as a draft. This can be helpful when you want to work on an email at your own pace and then have it sent automatically at a later time.
One thing to keep in mind is that your computer must be turned on and connected to the internet at the scheduled time for the email to be sent. If your computer is not turned on or if it loses internet connectivity, the email will not be sent until these conditions are met.
Overall, being able to send scheduled emails in Outlook is a game-changer in terms of productivity and convenience. No longer do you have to worry about forgetting to send an important email or scrambling to hit the send button at the right moment. With this feature, you can take control of your email communication and have peace of mind knowing that your messages will be delivered at the perfect time.
So next time you find yourself needing to send an email at a specific time, give the Delay Delivery feature in Outlook a try. I’m confident that it will become one of your favorite productivity tools, just like it has for me.