How To See Everyone In Webex

How To Articles

As an avid user of Webex, I understand the importance of being able to see everyone in a meeting. Whether you’re collaborating with colleagues or attending a virtual conference, it’s crucial to have a clear view of all the participants. In this article, I will guide you through the steps to ensure that you can see everyone in your Webex meetings.

Firstly, make sure that you have the latest version of the Webex app installed on your device. Keeping your app up to date ensures that you have access to the latest features and improvements. Once you have the app updated, follow these simple steps:

Step 1: Join the Webex Meeting

Click on the meeting link or enter the meeting ID provided by the host in the Webex app. You will then be prompted to join the meeting. Click on the “Join Meeting” button to enter the virtual meeting room.

Step 2: Switch to the “Grid View”

By default, Webex displays the active speaker in a large window and other participants in smaller windows. To see everyone in the meeting in equal-sized windows, you need to switch to the “Grid View.”

On the top-right corner of the Webex app, you will find the view options. Click on the icon that looks like a grid or a checkerboard pattern. This will switch your view to the “Grid View” and allow you to see all the participants in the meeting.

Step 3: Adjust the Participant Layout

Webex offers flexibility in adjusting the participant layout to suit your preferences. You can resize windows, change the number of visible participants, and even pin specific participants to keep them in focus.

To resize participant windows, simply hover your mouse over the borders of a window until you see a two-sided arrow. Click and drag the border to adjust the size of the window as per your preference.

If you want to change the number of visible participants, look for the option to adjust the number of columns or rows in the participant layout. Select the desired layout option to rearrange the windows accordingly.

If there are specific participants that you want to keep in focus throughout the meeting, you can pin them. Locate the participant’s window and right-click on it. From the options that appear, select the “Pin” or “Spotlight” feature. This will ensure that the pinned participant stays prominently visible, even if they are not actively speaking.

Step 4: Utilize Dual Monitor Setup (If Available)

If you have access to dual monitors, you can take advantage of the extra screen space to enhance your viewing experience in Webex meetings. By using one monitor for the active speaker view and the other for the “Grid View,” you can have a comprehensive view of all the participants while focusing on the presenter or the main speaker.

To utilize a dual monitor setup, connect your second monitor to your device and configure it as an extended display. Then, in the Webex app, go to the settings and select the option to display the active speaker view on one monitor and the “Grid View” on the other. This will optimize your viewing experience and allow you to see everyone in the meeting more effectively.


Ensuring that you can see everyone in your Webex meetings is essential for effective collaboration and communication. By following the steps mentioned above and utilizing the features and customization options offered by Webex, you can have a seamless and immersive meeting experience. Remember to keep your Webex app updated, switch to the “Grid View,” adjust the participant layout, and consider utilizing a dual monitor setup if available. Now, you’re all set to see everyone in your Webex meetings and make the most out of your virtual interactions!