How To Search Email Externally Microsoft Teams

Productivity Software

When it comes to external email searches in Microsoft Teams, it can initially be challenging to navigate. As someone who has faced difficulties with this, I am here to share my experiences and help you through the process.

Why search externally?

Before we dive into the specifics, you might be wondering why anyone would want to search for emails externally in Microsoft Teams. Well, there are a few reasons. Firstly, it can be more convenient to have all your communication in one place. Secondly, you might need to search for specific emails that are not available within Teams.

The first step: Exporting emails

In order to search for emails externally, you’ll first need to export them from Microsoft Teams. This can be done by following these steps:

  1. Open Microsoft Teams and go to the channel where the email conversation is located.
  2. Click on the ellipsis (…) next to the channel name and select “Get email address”.
  3. Copy the email address that appears.
  4. Open your preferred email client (such as Outlook) and create a new email.
  5. Paste the copied email address into the “To” field and add a subject for the email.
  6. Compose the email with the desired content and click “Send”.

By following these steps, you’ll essentially be sending the email conversation from Microsoft Teams to your external email client.

Searching in your email client

Once you have exported the emails to your external email client, you can easily search for them using the search functionality provided. Most email clients have a search bar where you can enter keywords, sender names, or any other relevant information to find the desired emails.

Additionally, many email clients offer advanced search options that allow you to narrow down your search by date, attachments, or specific folders.

Conclusion

Searching for emails externally in Microsoft Teams may require a few extra steps, but it can be a valuable tool for organizing and managing your communication. By exporting emails and utilizing the search functionality of your email client, you can easily find the information you need.

Remember, the method described above is just one way to search for emails externally. There may be other methods or tools available depending on your specific needs and the email clients you use.