How To Schedule Webex Meeting Through Outlook

Productivity Software

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In this article, I will guide you through the process of scheduling a Webex meeting through Outlook. As someone who frequently uses both Webex and Outlook for my work meetings, I understand the importance of seamless integration between these two platforms. By following the steps below, you will be able to effortlessly schedule your Webex meetings directly from Outlook.

Step 1: Install the Webex Plugin

To start, you need to make sure you have the Webex plugin installed on your Outlook application. The plugin allows you to access Webex meeting features within Outlook. If you have not installed the plugin yet, you can easily do so by following these steps:

  1. Open Outlook and navigate to the “File” tab in the top-left corner of the window.
  2. Select “Options” from the drop-down menu.
  3. In the Outlook Options window, choose “Add-Ins” from the left-hand side menu.
  4. Click on the “Manage” drop-down menu and select “COM Add-ins” before clicking “Go…”
  5. Check the box next to “Cisco Webex Meetings Scheduler” and click “OK”.
  6. The Webex plugin will now be installed, and you will see a new “Webex” tab in the Outlook ribbon.

Step 2: Schedule a Webex Meeting

Now that you have the Webex plugin installed, you can easily schedule a Webex meeting through Outlook. Here’s how:

  1. Open Outlook and navigate to your calendar.
  2. Click on the “New Meeting” button in the top-left corner of the window to create a new meeting invitation.
  3. In the meeting invitation window, you will see the new “Webex” tab in the ribbon. Click on it.
  4. On the Webex tab, click on the “Schedule Meeting” button.
  5. A new window will appear, allowing you to enter the details of your Webex meeting, such as the meeting topic, date, time, and duration.
  6. Once you have entered the meeting details, click on the “Send” button to schedule the Webex meeting.

That’s it! You have successfully scheduled a Webex meeting through Outlook. The meeting invitation will now include the Webex meeting information and a link for participants to join the meeting.


Scheduling Webex meetings through Outlook is a convenient way to streamline your meeting organization and communication. By following the steps outlined in this article, you can easily integrate Webex with Outlook and schedule meetings seamlessly. This integration saves you time and ensures that all the necessary meeting details are included in the invitation. So go ahead and start scheduling your Webex meetings through Outlook today!