How To Schedule Time In Wrike

As a busy professional, I recognize the significance of effectively managing my time and maintaining organization. That’s why I depend on Wrike, a potent project management tool that assists me in efficiently scheduling my time. In this blog post, I will disclose my personal recommendations for utilizing Wrike to manage your time effectively.

Setting Up Your Schedule

Before you can start scheduling your time in Wrike, it’s important to set up your schedule in the system. Begin by creating a new project dedicated to managing your personal schedule. This will allow you to keep all your tasks and appointments in one place.

Once you have created the project, you can start adding tasks for your schedule. Create tasks for each activity or appointment you need to complete. For example, if you have a meeting at 10 AM, create a task with the title “Meeting at 10 AM” and set the due date and time accordingly.

Wrike allows you to customize tasks by adding additional details such as task duration, priority level, and dependencies. Take advantage of these features to make your schedule more accurate and comprehensive.

Using Timelines for Visual Planning

One of the features I find particularly helpful in Wrike is the ability to create timelines. Timelines provide a visual representation of your schedule, making it easier to plan and manage your time effectively.

To create a timeline, navigate to your project and click on the “Timelines” tab. From there, you can add tasks to the timeline and adjust their start and end dates by dragging and dropping them. This allows you to easily shift tasks and allocate time based on your availability and priorities.

I find it useful to color-code tasks on the timeline to differentiate between different types of activities. For example, I use different colors for meetings, work tasks, and personal appointments. This helps me quickly identify and prioritize tasks.

Collaborating with Team Members

If you work as part of a team, Wrike provides excellent collaboration features that allow you to schedule and coordinate tasks with team members. You can assign tasks to specific team members, set deadlines, and track progress.

Wrike also offers communication and notification features, such as comments and @mentions, to facilitate communication within the team. This ensures everyone stays on the same page and can contribute to the schedule effectively.


With its powerful scheduling and project management features, Wrike has become an indispensable tool in my professional and personal life. By setting up my schedule, using timelines for visual planning, and collaborating with team members, I can effectively manage my time and stay organized.

Whether you’re a busy professional or simply looking for better time management, I highly recommend giving Wrike a try. Its user-friendly interface and robust features make it a valuable tool for scheduling and staying organized.