How To Schedule A Meeting Cisco Webex

How To Articles

Hey there! So you want to know how to schedule a meeting on Cisco Webex? Well, you’re in luck because I use Webex all the time for my meetings, and I’m happy to guide you through the process. Let’s get started!

Step 1: Logging into Cisco Webex

The first thing you need to do is log into your Cisco Webex account. If you don’t have an account yet, you can easily create one by visiting the Webex website and signing up.

Step 2: Accessing the Scheduler

Once you’re logged in, you’ll be taken to your Webex homepage. Look for the “Schedule a meeting” option, usually located in the top menu navigation or a sidebar. Click on it to access the scheduler.

Step 3: Filling in the Meeting Details

Now it’s time to fill in the meeting details. Give your meeting a catchy title that accurately represents its purpose. You can also provide a brief description of the meeting in the designated field.

Next, choose the date and time for your meeting. Webex allows you to schedule meetings in the future, so you can plan your meetings well in advance.

Step 4: Inviting Participants

Inviting participants to your meeting is a breeze with Webex. You have a few options here:

  • If you already have participants in mind, you can manually enter their email addresses in the “Invite Attendees” field.
  • If you have a contact list saved in Webex, you can select the participants from there.
  • You can also generate a meeting link and share it with your desired participants via email or any other communication channel.

Step 5: Advanced Settings

If you want to customize your meeting further, Webex offers a range of advanced settings. For example:

  • You can enable or disable features like screen sharing, chat, and recording.
  • You can set a password for your meeting to add an extra layer of security.
  • You can choose whether participants need to wait in a virtual lobby before being admitted to the meeting.

Step 6: Save and Send

Once you’re satisfied with all the meeting details and settings, click on the “Save” or “Schedule” button to finalize your meeting. Webex will generate a unique meeting link and all the necessary information.

Now, all that’s left to do is send out the meeting invitation to your participants. You can either copy the meeting details and manually send them via email or use the built-in email feature in Webex to automatically notify your participants.


Congratulations! You now know how to schedule a meeting on Cisco Webex. With its user-friendly interface and powerful features, Webex makes it easy to set up and manage your meetings. So go ahead and start scheduling those productive and collaborative sessions with confidence!