How To Request Time Off On Teams Microsoft

Productivity Software

As a passionate Microsoft Teams user, I recognize the significance of efficiently managing my time and maintaining a healthy work-life balance. A key element of this is requesting time off directly on Microsoft Teams. In this article, I will provide step-by-step instructions on how to request time off and also offer some of my own tips.

Step 1: Navigate to the Teams Calendar

To begin, open Microsoft Teams and navigate to the Calendar tab. This tab is located on the left-hand side of the application, alongside Chat, Calls, and Files. Click on the Calendar icon to access your personal and team calendars.

Step 2: Select the Date and Time

Once you’re on the Calendar tab, locate the date and time for which you want to request time off. Click on the specific time slot that corresponds to the start of your requested time off. A pop-up window will appear to allow you to create a new event.

Step 3: Provide Event Details

In the pop-up window, fill in the necessary event details. Enter a descriptive title for your time off request, such as “Vacation” or “Personal Time.” You can also add additional information in the Description field to provide context to your manager or team members.

Step 4: Set the Duration

In the same pop-up window, set the duration of your time off. Specify the start and end time for your requested absence. If your time off spans multiple days, make sure to check the “All day” box to block off the entire day(s).

Step 5: Choose the Availability

Teams provides different availability options for events. You can mark your time off as “Free,” “Busy,” “Tentative,” or “Out of Office.” Choose the option that best represents your availability during your requested time off.

Step 6: Add Recipients (optional)

If you want to notify specific individuals about your time off, you can add them as recipients to the event. Simply type their names or email addresses in the “Add required attendees” field. They will receive an email notification and see the event on their calendar.

Step 7: Submit Your Request

Once you’ve filled in all the necessary information, click the “Save” button to submit your time off request. Your request will be reflected on your personal and team calendars, and if you added recipients, they will be notified accordingly.

Now, let’s talk about some personal touches and commentary from my own experience with requesting time off on Microsoft Teams. As someone who values transparency and clear communication, I’ve found it helpful to add a brief explanation in the Description field when requesting time off. This can provide context to my team members and help them understand the purpose of my absence.

In addition, I have also utilized the “Out of Office” availability option when taking longer periods of time off. This setting intuitively communicates that I will be completely unavailable and not checking messages during my absence. It helps set expectations and prevents any unnecessary interruptions.


Requesting time off on Microsoft Teams is a straightforward process that allows you to efficiently manage your schedule and communicate your availability to your team. By following the steps outlined in this article, you can easily submit your time off requests and ensure that everyone is aware of your planned absence.

Incorporate these tips and techniques into your Teams workflow, and you’ll be well on your way to maintaining a healthy work-life balance.