Printing emails from Microsoft Outlook can be a useful tool for various reasons. Whether you need a hard copy for reference, want to keep a physical copy of an important conversation, or simply prefer reading on paper, printing emails can come in handy. In this article, I will guide you through the process of printing emails from Outlook, providing detailed steps along the way.
Step 1: Open the Email
To begin printing an email in Outlook, you first need to open the email you want to print. Find the email in your inbox or any other folder and double-click on it to open it in a new window. Ensure that the email is fully loaded before proceeding to the next step.
Step 2: Access the Print Options
Once the email is open, locate the toolbar at the top of the window. Click on the File tab to access the file menu. In the file menu, you will find various options, including the Print option. Click on Print to proceed to the print settings.
Step 3: Customize Print Settings
After clicking on the Print option, a print settings window will appear. This window allows you to customize the way the email will be printed. Here are a few important settings you can adjust:
- Printer: Select the printer you want to use for printing the email.
- Print Range: Choose whether to print the entire email or a specific range of pages.
- Orientation: Select whether you want the email to be printed in portrait or landscape mode.
- Page Setup: Adjust settings such as paper size, margins, and headers/footers.
Take your time to customize the print settings according to your preferences. Once you are satisfied with the settings, click on the Print button to initiate the printing process.
Step 4: Review and Confirm
Before the email is sent to the printer, Outlook will display a print preview window. This preview allows you to see how the email will appear on paper. Take a moment to review the preview and ensure that everything looks as expected.
If you notice any issues or need to make further adjustments, you can go back to the print settings window by clicking on the Print Options button. Once you are confident that the email is ready to be printed, click on the Print button to send it to the printer.
Conclusion
Printing emails from Microsoft Outlook is a straightforward process that allows you to have hard copies of important conversations or reference material. By following the steps outlined in this article, you can easily print emails from Outlook and have them readily available in physical form.
Remember to choose the appropriate print settings, review the print preview, and confirm before proceeding with the final print. Printing emails can be a convenient way to have important information at your fingertips, even when you are away from your computer.