How To Print Attendance Report In Microsoft Teams

Productivity Software

Printing attendance reports on Microsoft Teams is a helpful feature for monitoring attendance during virtual classes or meetings. As an individual who has utilized Teams extensively for online instruction, I can confirm the significance of having a well-documented attendance record. This article will provide a walkthrough of the process for printing an attendance report on Microsoft Teams.

Step 1: Navigate to the Meeting Details

To begin, open Microsoft Teams and go to the meeting or class for which you want to print the attendance report. Once you are in the meeting, click on the “Show conversation” button on the top right corner of the screen. This will open the chat window.

Step 2: Access the Attendance Report

In the chat window, locate the ellipsis (…) icon next to the text box and click on it. From the dropdown menu, select “Manage meeting.” This will open a side panel on the right-hand side of the screen.

Scroll down in the side panel until you find the “Attendance” section. Click on the “Export” button to generate the attendance report. Depending on the size of the meeting and the number of participants, it may take a few moments for the report to be generated.

Step 3: Download and Print the Attendance Report

Once the attendance report is ready, a pop-up window will appear with the option to download the report. Click on the “Download” button to save the report to your computer.

Now that you have downloaded the attendance report, locate the file on your computer and open it. It will be in a CSV (Comma-Separated Values) format, which can be opened in a spreadsheet program like Microsoft Excel or Google Sheets.

In the spreadsheet program, you can format and customize the attendance report according to your needs. For example, you can add additional columns for notes or mark absent participants. Once you have made any necessary adjustments, you can proceed to print the attendance report by selecting the “Print” option from the file menu.


Printing attendance reports in Microsoft Teams can be a straightforward process once you know the steps. By following the instructions outlined in this article, you can efficiently generate and print attendance reports for your virtual meetings or classes. Having a clear record of attendance is essential for keeping track of participant engagement and ensuring accountability. So, make it a habit to print attendance reports regularly, and you’ll have a valuable resource at your fingertips.