Printing emails in Outlook can be a useful way to have a physical copy of important communications or to keep a record of important information. In this article, I’ll guide you through the process of printing an email in Outlook, providing step-by-step instructions and sharing some personal tips along the way.
Step 1: Open the Email
The first step is to open the email you want to print. Simply navigate to your inbox, find the email, and double-click on it to open it in a new window.
Step 2: Click on the “File” Tab
Once you have the email open, you’ll need to click on the “File” tab at the top left corner of the window. This will open a drop-down menu with various options.
Step 3: Select “Print”
In the drop-down menu, locate and select the “Print” option. This will open the print settings window.
Step 4: Choose Your Printing Options
Before printing the email, you can customize the printing options to suit your needs. In the print settings window, you can select the printer you want to use, choose the number of copies, specify the pages you want to print, and decide whether to print the email attachments as well.
Here’s a personal tip: If the email contains a long thread of replies, you might want to consider printing only the most recent responses to save paper and ink.
Step 5: Preview and Adjust
Once you have selected your printing options, you can click on the “Preview” button to see how the printed email will look. This gives you a chance to make any necessary adjustments before sending it to the printer.
Here’s another personal tip: If the email contains large attachments or images, you might want to adjust the print settings to ensure they are legible when printed.
Step 6: Click “Print”
After reviewing the preview and making any necessary adjustments, you are ready to print the email. Simply click on the “Print” button in the print settings window, and your email will be sent to your selected printer for printing.
Conclusion
Printing emails in Outlook is a straightforward process that can be customized to meet your specific needs. Whether you prefer to have a physical copy for your records, need to share information with colleagues, or simply want to keep a hard copy of important communications, following these steps will ensure a successful printout. Remember to consider your printing options and make any necessary adjustments before hitting that print button. Happy printing!