How To Potato Microsoft Teams

How To Articles

As a devoted fan of Microsoft Teams, I have come across some beneficial pointers for optimizing productivity and effectiveness with this dynamic teamwork tool. In this piece, I will walk you through the method of “potatoing” Microsoft Teams, a phrase I fondly created for personalizing and improving the platform to cater to your specific needs. Let’s delve into the multiple methods of customizing Microsoft Teams to elevate your overall usage!

Customizing your Teams Layout

One of the first things I like to do when potatoing Microsoft Teams is to customize the layout. By rearranging the different modules and tabs, you can create a personalized workspace that aligns with your workflow. To do this, simply click on the ellipsis (…) next to the team or channel name and select “Manage Team” or “Manage Channel”. Here, you can add or remove tabs, reorder them, and even pin important channels for quick access.

Setting up Notification Preferences

Notifications can sometimes be a bit overwhelming, especially if you are part of multiple Teams and channels. To avoid missing important messages while also minimizing distractions, I recommend tweaking your notification preferences. You can access these settings by clicking on your profile picture in the top-right corner and selecting “Settings”. From there, navigate to the “Notifications” tab and choose how you want to be notified for different activities, such as mentions, replies, and channel activity.

Utilizing Keyboard Shortcuts

To further optimize your experience with Microsoft Teams, take advantage of the various keyboard shortcuts available. These shortcuts can help you navigate through the platform more efficiently and perform actions with just a few keystrokes. You can access a comprehensive list of keyboard shortcuts by pressing “Ctrl + .” (period) or “Cmd + .” (period) on your keyboard. Personally, I find the “Ctrl + 1” and “Ctrl + 2” shortcuts particularly useful for quickly switching between the Activity and Chat tabs.

Exploring App Integrations

Microsoft Teams offers a wide range of app integrations that can greatly enhance your collaboration and productivity. From task management tools to project tracking software, you can find an integration that fits your specific needs. To explore available apps, click on the “Apps” icon on the left sidebar. Here, you can browse through various categories or search for specific apps. Once you find an app you’d like to integrate, simply click on it, review the details, and add it to your Teams workspace.

Engaging in Productive Meetings

Meetings are a crucial part of teamwork, and Microsoft Teams provides a robust set of features to enhance your virtual meetings. To make the most out of your meetings, I recommend familiarizing yourself with features such as screen sharing, meeting recordings, and meeting notes. Additionally, you can utilize the “Raise Hand” feature during larger meetings to ensure everyone gets a chance to contribute. These features are designed to promote effective communication and collaboration, making your meetings more productive and engaging.


By customizing Microsoft Teams to align with your preferences and workflow, you can elevate your collaboration and productivity to new heights. From rearranging the layout and managing notifications to using keyboard shortcuts and exploring app integrations, there are countless ways to personalize this powerful tool. So go ahead, potato your Microsoft Teams and make it truly your own!