How To Organize Wrike

How To Articles

Managing tasks and projects can pose a difficulty, particularly when utilizing a sophisticated project management solution such as Wrike. As an individual who has had ample experience with Wrike, I have discovered some useful techniques that have enabled me to maintain productivity and organization. In this piece, I will impart my personal recommendations on how to effectively organize Wrike.

1. Customizing Your Workspace

One of the first things I did when I started using Wrike was to customize my workspace to suit my needs. Wrike allows you to create custom views, folders, and dashboards, which can significantly improve your workflow. I created separate folders for different teams and projects, making it easier for me to navigate and locate the tasks I need. I also customized my dashboard by adding widgets that display upcoming deadlines and task progress, providing me with a quick overview of my workload.

2. Utilizing Task Dependencies

Task dependencies in Wrike are a powerful feature that can help you manage complex projects with ease. By setting up dependencies between tasks, you can ensure that each task is completed in the correct order. This feature has been a game-changer for me, as it eliminates any confusion and potential bottlenecks in my projects. I can easily track the progress of each task and know exactly when I can start working on the next one.

3. Using Tags and Labels

Tags and labels are a great way to categorize and prioritize your tasks in Wrike. I use tags to mark tasks with different levels of urgency, such as “high priority” or “low priority.” This allows me to focus on the most critical tasks first and ensures that nothing falls through the cracks. I also use labels to classify tasks based on their nature or department. For example, I have labels for design, development, and marketing tasks, making it easy to filter and search for specific types of tasks.

4. Collaborating with Team Members

Wrike offers robust collaboration features that make it easy to work together with your team members. I take full advantage of these features by assigning tasks to specific team members, adding comments, and mentioning colleagues when needed. This helps me keep everyone on the same page and ensures that everyone knows their responsibilities. The ability to have conversations directly within tasks has significantly reduced the need for lengthy emails and meetings, saving me time and keeping the communication streamlined.

5. Automating Routine Tasks

Automation is another feature in Wrike that I find incredibly helpful. Setting up automation rules can save you a significant amount of time and effort. For example, I have created rules that automatically assign tasks to the appropriate team members based on specific criteria. This not only ensures that tasks are distributed efficiently but also eliminates the need for manual task assignment. By automating routine tasks, I can focus on more critical aspects of my projects and increase my overall productivity.


With its robust features and customizable options, Wrike is a versatile project management tool that can help you stay organized and efficient. By customizing your workspace, utilizing task dependencies, using tags and labels, collaborating with team members, and automating routine tasks, you can maximize the benefits of Wrike and streamline your project management process. Give these tips a try and see how they work for you.