How To Move A Locally Stored Onenote Into Microsoft Teams

How To Articles

As someone who is passionate about technology, I frequently search for ways to simplify my work and enhance collaboration. Recently, I encountered the need to transfer a OneNote notebook stored on my device to Microsoft Teams, and I would like to share how I managed this task with you.


Microsoft Teams is a powerful collaboration platform that allows teams to communicate and work together seamlessly. One of the great features of Teams is the ability to bring in external content and resources, such as a locally stored OneNote notebook. This can enhance team productivity by centralizing all relevant information in one place.

Step 1: Exporting the Locally Stored OneNote Notebook

The first step in moving a locally stored OneNote notebook into Microsoft Teams is to export the notebook. Open the OneNote application on your computer and locate the notebook that you want to move. Right-click on the notebook and select “Export” from the context menu. Choose a location to save the exported notebook file.

Step 2: Creating a OneNote Tab in Microsoft Teams

Now that we have the exported notebook file, let’s move on to Microsoft Teams. Open the Teams application and navigate to the desired team and channel where you want to add the OneNote notebook. Click on the “+” button to add a new tab, and select “OneNote” from the list of available apps. Give the tab a name and click “Save”.

Step 3: Importing the Exported OneNote Notebook

After adding the OneNote tab, you will see a prompt to import a notebook. Click on the “Import” button and select the exported notebook file that you saved in Step 1. Teams will then import the notebook and make it available within the tab. It may take some time depending on the size of the notebook.

Personal Commentary

I found the process of moving a locally stored OneNote notebook into Microsoft Teams to be quite straightforward and efficient. The ability to access and collaborate on a notebook within the Teams environment is a game-changer for team productivity. It eliminates the need to switch between different applications and ensures everyone has access to the same up-to-date information.

Furthermore, by having the notebook within Teams, it becomes easily searchable and allows for real-time collaboration. Team members can add comments, make edits, and work together on tasks directly within the notebook. This fosters a sense of unity and cohesion within the team.


In conclusion, moving a locally stored OneNote notebook into Microsoft Teams is a simple yet powerful way to enhance collaboration and productivity. By following the steps outlined above, you can seamlessly integrate your existing notebook into Teams and reap the benefits of centralized information and real-time collaboration. Give it a try and experience the difference it can make for your team!