How To Manage Projects In Notion

How To Articles

The efficient management of projects is essential for both organizations and individuals. Based on my personal experience, Notion is an exceptional tool for project management. Notion is a dynamic comprehensive workspace that enables you to efficiently arrange your tasks, concepts, and projects in a versatile and personalized manner. In this article, I will disclose my own recommendations and observations on effectively managing projects using Notion.

1. Set up Your Project Database

Before you start managing your projects in Notion, it’s essential to set up a project database. This will serve as the foundation for organizing and tracking all your projects. Start by creating a new page and give it a meaningful name like “Projects”.

Within the “Projects” page, you can create different properties to capture relevant information about each project, such as project name, status, owner, due date, and priority. You can also add additional properties based on your specific project management needs. This will help you filter, sort, and group your projects effectively.

2. Use Kanban Boards for Visual Workflow

Notion provides a versatile feature called Kanban boards, which allows you to visualize your project’s workflow. You can create columns representing different stages of your project, such as “To Do,” “In Progress,” and “Completed.”

Drag and drop your projects between these columns as they progress, providing a clear overview of where each project stands. You can also add labels or tags to categorize projects based on priority, team, or any other relevant criteria.

3. Utilize Task Management Tools

In Notion, you can create tasks within each project to break them down into smaller, manageable steps. This helps in keeping track of progress and ensures that nothing falls through the cracks.

Assign tasks to team members, set due dates, and add descriptions or sub-tasks as needed. You can also use checkboxes to mark off completed tasks, providing a sense of accomplishment and clarity.

4. Collaborate with Your Team

Notion is a collaborative tool, perfect for team-based project management. You can invite team members to your workspace and assign them tasks or projects. The real-time editing feature allows everyone to stay on the same page, making it easy to communicate and collaborate effectively.

You can use the comments section within each project or task to have discussions, seek feedback, or provide updates. Notion also allows for mentions and notifications, ensuring that everyone stays informed and engaged.

5. Customize and Automate your Workflows

One of the highlights of Notion is its flexibility and customization options. You can tailor your workspace to suit your specific project management needs. Experiment with different templates, layouts, and integrations to find what works best for you and your team.

You can also take advantage of Notion’s automation features to streamline your workflows. For example, you can set reminders for upcoming deadlines or create automated tasks based on certain triggers or actions.


Managing projects in Notion can be a game-changer for your productivity and organization. With its customizable features, visual workflows, and collaboration capabilities, Notion empowers you to stay on top of your projects and achieve your goals. Give it a try, and you’ll see the difference it can make in managing your projects effectively.