In this guide, I will walk you through the necessary steps to designate someone as a co-host on Zoom. As a frequent Zoom user, I recognize the value of having a co-host to assist with organizing and running meetings. Whether you’re planning a professional conference or hosting a virtual event, having a co-host can greatly improve the efficiency and success of your gathering.
Step 1: Scheduling the Meeting
The first step is to schedule a meeting on Zoom. To do this, log in to your Zoom account and click on the “Schedule a Meeting” button. Fill in the necessary details such as the topic, date, time, and duration of the meeting. Make sure to check the “Enable join before host” option if you want participants to join before the host.
Step 2: Adding a Co-Host
Once you’ve scheduled the meeting, scroll down to the “Meeting Options” section. Here, you will find a checkbox that says “Allow co-host.” Check this box to enable the co-host feature for your meeting. This will allow you to assign a co-host to help you manage the meeting.
Step 3: Inviting the Co-Host
After saving the meeting settings, you can proceed to invite the co-host. You can do this by clicking on the “Copy the invitation” button to copy the meeting details and sending it to the person you want to make a co-host. You can also click on the “Invite” button to send an invitation directly via email.
Step 4: Making Someone a Co-Host during the Meeting
If you want to make someone a co-host during the meeting itself, you can do so by clicking on the “Participants” button at the bottom of the Zoom window. A panel will appear on the right side of the screen, showing a list of participants. Find the person you want to make a co-host, hover over their name, and click on the “More” button. From the dropdown menu, select “Make Co-Host.” The person will then be promoted to co-host status.
Step 5: Co-Host Responsibilities
As a co-host, the person will have certain responsibilities and permissions. They can manage participants, start breakout rooms, and control various meeting settings. It’s important to communicate with your co-host and discuss their specific roles and responsibilities to ensure a coordinated and effective partnership.
Conclusion
Making someone a co-host on Zoom is a straightforward process that can greatly enhance your meeting experience. With a co-host by your side, you can ensure better meeting management, increased engagement, and a smoother flow of discussions. Remember to communicate clearly with your co-host and establish mutual expectations to make the most out of this collaboration.