Hi there! Today, I would like to share my personal encounter and offer a comprehensive tutorial on how you can keep Microsoft Teams set as available at all times. As a heavy user of Teams for my job, I realize the significance of maintaining a constant presence and being ready for communication.
By default, Microsoft Teams automatically updates your presence based on your activity and calendar. However, there are times when you may want to override this and display yourself as available even if you’re idle or in a meeting. Here’s how you can achieve that:
Step 1: Accessing the Settings
To begin, open the Teams application on your computer or device. At the top-right corner of the screen, click on your profile picture or initials. In the drop-down menu, select “Settings.” This will open the Teams settings page.
Step 2: Modifying Presence Settings
On the left sidebar of the settings page, click on “Privacy” to access the privacy settings. Here, you can customize how your presence is displayed to others.
By default, Teams will update your presence based on your activity and calendar. To change this, toggle off the “Show me as busy when I’m in a meeting or presenting” option. This will allow you to manually set your presence to available, even when you’re in a meeting or presenting.
Next, scroll down to the “Show others my presence” section. Here, you can choose whether to show your presence status to everyone, only to your contacts, or to nobody. I recommend selecting “Everyone” if you want to be available to all your teammates and colleagues.
Step 3: Manually Setting Your Presence
Once you’ve modified the presence settings, you can now manually set your presence to available whenever you want. To do this, simply click on your profile picture or initials at the top-right corner of the Teams window.
In the drop-down menu that appears, you’ll see options such as “Available,” “Busy,” “Do Not Disturb,” and more. Select “Available” to indicate that you’re online and ready to communicate.
Remember to update your presence accordingly to reflect your availability. If you step away from your computer or need to focus on a task, change your status to “Busy” or “Do Not Disturb” to let others know that you’re not currently available.
That’s it! By following these steps, you can make Microsoft Teams show available all the time, even when you’re idle or in a meeting. This can be helpful when you want to ensure constant accessibility for your teammates and colleagues.
Conclusion
Having the ability to control your presence in Microsoft Teams is invaluable, especially when you want to be consistently available for communication. By adjusting the presence settings and manually setting your availability, you can create a seamless experience for yourself and those you collaborate with. Remember to update your presence accordingly to reflect your availability in real-time.
So, go ahead and make the most out of Microsoft Teams by always showing your availability! Stay connected, productive, and accessible to your team.