How To Make Microsoft Teams Always Show Availability Status

Productivity Software

One of the things I appreciate about Microsoft Teams is its capacity to maintain my connection with my team and facilitate seamless collaboration. A feature that I find especially useful is the presence indicator, which informs my colleagues of my availability or busyness at any given moment. In this article, I will demonstrate how to configure Microsoft Teams to consistently display your availability status, allowing you to remain connected and transparent with your team.

By default, Microsoft Teams sets your availability status based on your activity. For example, it will automatically set your status to “Available” when you’re actively using Teams, and “Busy” when you’re in a meeting or presenting. But what if you want to manually set your availability status regardless of your activity? Here’s how you can do it:

  1. Open Microsoft Teams on your computer.
  2. Click on your profile picture or initials at the top right corner of the screen.
  3. From the dropdown menu, select “Set status message.”
  4. In the pop-up window, you can enter a custom status message and choose your availability status from the options provided.
  5. Click “Done” to save your changes.

Now, whenever you want to manually set your availability status, simply follow these steps and choose the appropriate status. This is especially useful if you need uninterrupted focused time or if you want to let your team members know that you’re away from your desk.

It’s worth noting that setting your availability status manually doesn’t override the automatic status updates that Teams applies based on your activity. If you’re actively using Teams, it will still show you as “Available.” However, manually setting your status can help provide additional context to your team and ensure clear communication.

Another important aspect of managing your availability status in Microsoft Teams is configuring your presence settings. You can customize how Teams determines your status based on your activity and calendar events. To do this:

  1. Go to your profile picture or initials at the top right corner of the screen.
  2. Select “Settings” from the dropdown menu.
  3. In the settings panel, click on “Privacy.”
  4. Under the “Status” section, you can choose how Teams determines your status by selecting options like “Available,” “Busy,” or “Do Not Disturb.”
  5. You can also enable or disable automatic status updates based on your calendar events.

These settings allow you to have more control over how Microsoft Teams displays your availability status. Whether you prefer a more hands-on approach or want Teams to automatically update your status based on your activities, customizing your presence settings ensures that your availability status accurately reflects your current situation.

In conclusion, Microsoft Teams offers a convenient way to stay connected with your team members and collaborate effectively. By learning how to make Microsoft Teams always show your availability status and customizing your presence settings, you can improve communication, transparency, and productivity within your team. Give it a try and experience the benefits of a well-managed availability status in Teams.


Having control over your availability status in Microsoft Teams is a great way to stay transparent and connected with your team. By following the steps outlined in this article, you can manually set your availability status and customize your presence settings to reflect your current situation accurately. This will help improve communication, collaboration, and overall productivity within your team. Embrace the power of managing your availability status in Microsoft Teams and enjoy the benefits it brings to your work life!