How To Make A Login Page On Access Vba

How To Articles

I have always been fascinated by the power of Microsoft Access and its ability to create robust database applications. One essential aspect of any database application is a login page that allows users to securely access their data. In this article, I will guide you through the process of creating a login page using Access VBA, providing personal touches and commentary along the way.

Getting Started

Before diving into the code, let’s first understand the purpose of a login page. A login page allows users to enter their credentials (such as username and password) to gain access to the application. It plays a crucial role in ensuring the security and privacy of the data stored within the database.

To begin, open Microsoft Access and create a new blank database. For the purpose of this tutorial, let’s assume that we have already created the necessary tables to store user information. We will focus solely on creating the login page and validating user credentials.

Designing the Login Form

The first step is to design the login form. In Access, you can easily create a form by navigating to the “Create” tab and selecting “Form Design.” This will open up the Form Design view where you can add and customize form controls.

In our login form, we will include two text boxes for the username and password, along with a “Login” button to initiate the validation process. You can also add additional elements like a “Forgot Password” link or a logo to enhance the user experience.

Once you have designed the form to your liking, save it and name it something like “LoginForm”.

Writing the VBA Code

Now comes the exciting part – writing the VBA code to handle the logic behind the login process. To begin, open the code editor by either pressing “Alt + F11” or selecting “Visual Basic” under the “Database Tools” tab.

In the code editor, locate the “LoginForm” and double-click on it to open its code module. This is where we will write the VBA code to handle the login functionality.

The first step is to create a subroutine that will be called when the “Login” button is clicked. You can name this subroutine something like “btnLogin_Click”. Inside this subroutine, we will write the code to validate the user’s credentials.

Here is a sample code snippet that demonstrates the basic login validation process:

Private Sub btnLogin_Click()
Dim username As String
Dim password As String

username = Me.txtUsername.Value
password = Me.txtPassword.Value

' Code to validate the username and password goes here

If username = "admin" And password = "password" Then
MsgBox "Login successful!"
' Code to open the main form or perform other actions
MsgBox "Invalid username or password. Please try again."
' Code to clear the text boxes
Me.txtUsername.Value = ""
Me.txtPassword.Value = ""
' Set focus to the username textbox
End If
End Sub

In this code snippet, we first declare two variables – “username” and “password” – to store the values entered by the user in the respective text boxes. We then compare these values with the expected values (in this case, “admin” and “password”) to determine whether the login was successful. If the validation fails, an error message is displayed, and the text boxes are cleared for the user to try again.


Creating a login page using Access VBA is a fundamental aspect of building secure database applications. By following the steps outlined in this article, you can design and implement a login page that verifies user credentials and grants access to your application. Remember to customize the code to fit your specific requirements and enhance the user experience. Happy coding!