How To Make A Kanban Board In Notion

How To Articles

Being a passionate believer in productivity, I am constantly seeking out novel methods and approaches to aid in my organization and efficient task management. One technique that has soared in popularity recently is the implementation of Kanban boards, and among the various tools I have tried, Notion stands out as a personal favorite for this purpose.

Notion is a powerful all-in-one workspace that allows you to create and customize various types of pages, including Kanban boards. In this article, I will guide you through the process of creating a Kanban board in Notion and share some personal touches and commentary along the way.

Getting Started with Notion

If you haven’t already, the first step is to sign up for a Notion account. Notion offers both free and paid plans, so you can choose the option that best suits your needs. Once you have your account set up, you can start exploring the different templates and layouts available.

One of the great things about Notion is its flexibility. You can create a Kanban board from scratch or use a pre-designed template. I prefer starting with a blank page to have complete control over the layout and design.

Designing Your Kanban Board

When designing your Kanban board, think about your personal workflow and the specific tasks or projects you want to manage. Notion allows you to create multiple columns, each representing a different stage in your workflow.

To create a column, simply click on the “+” button on the left-hand side of the page and select “Board” from the dropdown menu. Give your board a name, and you’re ready to start adding cards.

Cards in Notion represent individual tasks or items that you want to track. They can be moved between columns to indicate progress. To add a card, click on the “+” button at the top of a column and enter the relevant information, such as task name, due date, and any additional details.

Personalizing Your Kanban Board

One of the aspects that sets Notion apart is its ability to add personal touches and customize your boards to reflect your unique style. You can change the colors of your columns, add labels or tags to your cards, and even incorporate images or emojis to make your board more visually appealing.

To change the color of a column, click on the three-dot menu icon on the right-hand side of the column header, select “Duplicate,” and choose a different color from the color picker. This not only adds a personal touch but also helps you quickly identify different stages in your workflow.

Adding labels or tags to your cards is another way to categorize and organize your tasks. You can create custom labels based on your needs, such as “Urgent,” “In Progress,” or “Completed.” To do this, simply click on the card, select the “Labels” option, and choose or create a label that suits your task.

Collaborating and Sharing

Notion is not just a personal productivity tool; it’s also great for collaboration. You can invite team members or collaborators to work on your Kanban board together. This makes it easy to delegate tasks, track progress, and stay on the same page.

To invite someone to collaborate, click on the “Share” button at the top right corner of your Kanban board. Enter their email address or copy the shareable link and send it to them. You can also control their access level, allowing them to view, edit, or comment on the board.


Creating a Kanban board in Notion is a fantastic way to stay organized and manage your tasks effectively. With its flexibility, customization options, and collaborative features, Notion provides a powerful platform to implement the Kanban method and boost your productivity. Give it a try and see how it can transform your workflow!