How To Increase Engagement On Microsoft Teams

Productivity Software

Microsoft Teams has become a crucial component for numerous organizations, including the one I work for. It is a robust platform for collaboration, enabling teams to communicate, exchange files, and work together seamlessly. However, as with any other platform, boosting engagement on Microsoft Teams requires some effort and tactics. In this article, I will share some tips and strategies that have proven effective in maximizing engagement on Microsoft Teams.

1. Set Clear Objectives

Before diving into using Microsoft Teams, it is important to set clear objectives for your team. Establish what you want to achieve and communicate these goals with your team. By having a common purpose, team members are more likely to engage and contribute actively.

2. Encourage Open Communication

One of the greatest strengths of Microsoft Teams is the ability to have open and transparent communication. As a team leader, I make sure to create an environment where team members feel comfortable expressing their thoughts and ideas. I encourage open discussions and provide opportunities for everyone to contribute. This fosters a sense of collaboration and increases engagement on the platform.

3. Utilize Channels and Tabs

To keep discussions organized and focused, I recommend utilizing channels and tabs in Microsoft Teams. Channels allow you to create separate spaces for different topics or projects, making it easier for team members to find and engage with relevant conversations. Tabs can be added to channels to provide quick access to files, apps, and important information, further enhancing engagement and productivity.

4. Use @Mentions and Notifications Wisely

When using Microsoft Teams, I make sure to use @mentions and notifications wisely. @Mentions are great for directing a specific message or question to a team member, ensuring they are notified and more likely to engage. However, it is important not to overuse @mentions, as it can be overwhelming and decrease engagement. Similarly, notifications should be set up strategically, ensuring team members are alerted to important updates without being constantly bombarded with notifications.

5. Leverage Integrations and Apps

Microsoft Teams offers a wide range of integrations and apps that can enhance collaboration and engagement. From project management tools to polling apps, there are numerous options to choose from. I recommend exploring these integrations and apps to find ones that align with your team’s needs and can help increase engagement.

6. Gamify the Experience

Add a touch of fun and competition to your Microsoft Teams experience by gamifying certain tasks or activities. For example, you can create challenges or quizzes related to team goals or projects. This can increase engagement and motivation among team members, as they strive to achieve goals and earn rewards.


Increasing engagement on Microsoft Teams requires a combination of clear objectives, open communication, and effective use of features and integrations. By implementing these strategies and adding personal touches to the platform, I have been able to create a more engaging and productive environment for my team. Remember, it’s not just about the tool itself, but how you leverage it to foster collaboration and engagement.