I have recently incorporated Notion as my preferred task management tool. I must say, it has revolutionized my approach to staying organized and efficient. A key functionality that I particularly appreciate is the ability to conceal completed tasks in Notion. This simple yet impactful feature enables me to keep a clean workspace and concentrate on pending tasks. In this article, I will guide you through the process of hiding completed tasks in Notion and offer some personal recommendations and techniques.
Step 1: Open your Notion workspace
To get started, open up your Notion workspace and navigate to the page or database where your tasks are stored. This could be a Kanban board, a table, or any other type of view that displays your tasks.
Step 2: Filter the view
In order to hide completed tasks, we need to apply a filter to the view. Notion provides a powerful filtering mechanism that allows you to customize your view based on various criteria. To filter out completed tasks, we’ll use the “Properties” filter option and specify that we only want to see tasks that are marked as incomplete.
On the top-right corner of your view, you should see a filter icon (usually represented by a funnel or a slider). Click on that icon to open up the filter options.
Step 3: Add the filter condition
Once you’re in the filter options, look for the section where you can add filter conditions. This might be labeled as “Filter Rules” or something similar.
Click on the “Add a filter rule” button, and a new filter condition will appear. In the first dropdown menu, select the property that represents the task completion status. This could be a checkbox, a toggle, or any other type of field that stores the completion status of your tasks.
In the second dropdown menu, select the “is” operator, and in the third dropdown menu, select the value that represents an incomplete task. This value will vary depending on how you’ve set up your workspace, so make sure to choose the correct option.
Once you’ve added the filter condition, click on the “Apply” or “Save” button to apply the filter to your view. Voila! Your completed tasks should now be hidden from view.
Personal Tips and Tricks
Now that you know how to hide completed tasks in Notion, let me share a few personal tips and tricks that have helped me make the most of this feature:
- Update task statuses promptly: To keep your view clean and up-to-date, make sure to mark tasks as completed as soon as you finish them. This will ensure that your filters work correctly and hide completed tasks effectively.
- Create a separate view for completed tasks: If you still want to have access to completed tasks without cluttering your main view, consider creating a separate view or database specifically for completed tasks. This way, you can easily switch between views and quickly refer back to completed tasks if needed.
- Experiment with different filtering options: Notion offers a wide range of filtering options, including filtering by tags, due dates, and assignees. Take some time to explore these options and see how they can further enhance your task management workflow.
Conclusion
Hiding completed tasks in Notion is a simple yet powerful way to keep your workspace clean and focused. By following the steps outlined in this article, you’ll be able to hide completed tasks in no time.
Remember to regularly update your task statuses and explore different filtering options to make the most of this feature. Happy task management!