How To Give Control To Others In Microsoft Teams

Productivity Software

Hello there! Today, I’d like to discuss a Microsoft Teams feature that I find extremely valuable: granting control to others. As someone who works closely with my colleagues, this feature has greatly enhanced my workflow.

When it comes to working together on a project or presenting ideas, it’s important to have the flexibility to let others take the reins. Whether you’re in a meeting or sharing your screen during a presentation, giving control to others allows for a seamless and efficient collaboration experience.

So, how exactly do you give control to others in Microsoft Teams? It’s actually quite simple. Here’s a step-by-step guide:

Step 1: Start a Meeting or Presentation

To begin, you’ll need to start a meeting or presentation in Microsoft Teams. You can do this by scheduling a meeting in the calendar, joining an existing meeting, or initiating a screen sharing session.

Step 2: Share Your Screen

Once you’re in the meeting or presentation, you’ll need to share your screen with the participants. This can be done by clicking on the “Share” button located at the bottom of the meeting window. Select the screen or application window you want to share and click “Share” to proceed.

Step 3: Give Control to Others

Now that your screen is being shared, you can give control to others by clicking on the “Give Control” button located at the top of the meeting window. This will open a dropdown menu with options to give control to specific participants or to allow anyone to request control.

Personally, I find it helpful to give control to specific participants when I know they need to make edits or navigate through a document or presentation. However, if you prefer a more collaborative and spontaneous approach, allowing anyone to request control can create a dynamic and engaging environment.

Step 4: Take Back Control

While it’s important to give control to others, there may be times when you need to regain control of your screen. To do this, simply click on the “Take Back Control” button located next to the participant’s name in the meeting window. This will immediately return control of the screen to you.

I must say, this feature has revolutionized the way I collaborate with others in Microsoft Teams. It allows everyone to contribute and make real-time changes, fostering a sense of teamwork and productivity. Plus, it’s incredibly easy to use!


Giving control to others in Microsoft Teams is a powerful tool that promotes collaboration and empowers team members to actively participate in meetings and presentations. By following the simple steps outlined above, you’ll be able to navigate this feature effortlessly and enjoy a seamless collaboration experience.

So, the next time you find yourself in a Microsoft Teams meeting or presentation, don’t hesitate to give control to others. Trust me, you won’t regret it!