How To Get Everyone On The Screen On Microsoft Teams

How To Articles

As someone who frequently uses Microsoft Teams, I recognize the significance of having all attendees visible on the screen during a meeting. It can be aggravating when certain participants are not visible or experiencing issues with their video feed. In this article, I will walk you through the necessary steps to ensure that all individuals are visible on the screen during your Microsoft Teams meetings.

Step 1: Checking Video Settings

The first thing you need to do is check your video settings. To do this, click on your profile picture at the top right corner of the Teams application and select “Settings” from the drop-down menu. In the settings menu, navigate to the “Devices” tab and make sure that your camera is working properly. You can also adjust the camera settings such as brightness and contrast to optimize the video quality.

Step 2: Enabling Video for Participants

By default, Microsoft Teams only displays video feeds from the participants who are actively speaking. However, you can change this setting to make sure that all participants are always visible on the screen. To do this, go to the meeting controls at the top right corner of the meeting window and click on the three dots icon. From the drop-down menu, select “Show participants” to enable video for everyone in the meeting.

Step 3: Adjusting the Gallery View

By default, Microsoft Teams displays video feeds in a gallery view, which allows you to see multiple participants at once. However, depending on the size of your screen, you might not be able to see all participants at once. To adjust the gallery view, click on the “Gallery” icon at the top right corner of the meeting window. You can choose to view participants in a grid layout or in a large gallery, depending on your preference and screen size.

Step 4: Optimizing Bandwidth

If you are experiencing video quality issues or if participants are still not visible on the screen, it could be due to bandwidth limitations. To optimize your bandwidth, make sure that you are not running any bandwidth-intensive applications or downloading large files during the meeting. You can also ask other participants to turn off their video feeds if necessary, especially if they have a slow internet connection.


Ensuring that everyone is visible on the screen during Microsoft Teams meetings is crucial for effective collaboration and communication. By following the steps outlined in this article, you can easily troubleshoot and resolve any issues related to video visibility. Remember to check your video settings, enable video for participants, adjust the gallery view, and optimize your bandwidth to ensure a smooth and productive meeting experience.