Microsoft Teams is a robust tool for working together which enables individuals to hold meetings, exchange files, and communicate with colleagues. Nonetheless, there might be instances when you need to send a Teams meeting invitation to someone who does not have access to Teams. In this guide, I will show you how to forward a Microsoft Teams meeting through QQ Mail, a commonly used email platform in China.
Before we begin, it’s important to note that forwarding a Teams meeting invitation via QQ Mail is not a native feature and may require a few extra steps. But don’t worry, I’ll walk you through each step to ensure a seamless process.
Step 1: Accessing the Teams Meeting Invitation
To forward a Teams meeting invitation, you first need to access the meeting details. Open the Microsoft Teams application on your device and navigate to the Calendar tab. Locate the scheduled meeting and click on it to view the meeting details.
Step 2: Copy the Meeting Invitation
Once you are in the meeting details, you will find the meeting invitation, which includes important information like the meeting date, time, and a unique meeting link. To forward this invitation, you need to copy the entire meeting invitation text. You can do this by selecting all the text and using the copy shortcut (Ctrl+C or Command+C).
Step 3: Open QQ Mail and Compose a New Email
Next, open QQ Mail in your web browser and log in to your account. Click on the “Compose” button to start composing a new email.
Step 4: Paste the Meeting Invitation
In the email composing window, paste the copied meeting invitation text. Make sure that the formatting of the text remains intact.
Step 5: Add Recipient and Subject
Now, you need to enter the recipient’s email address in the “To” field. You can also add a subject line to provide context for the forwarded meeting invitation.
Step 6: Send the Forwarded Meeting Invitation
Once you have filled in the recipient’s email address and subject, click on the “Send” button to forward the Microsoft Teams meeting invitation.
It’s important to note that recipients who receive the forwarded meeting invitation will need to have an active QQ Mail account and be able to access their emails to receive the invitation successfully.
Conclusion
Forwarding a Microsoft Teams meeting invitation using QQ Mail may require a few additional steps, but it can be done with ease by following the steps outlined in this article. By leveraging QQ Mail’s email service, you can ensure that recipients who do not use Teams can still participate in important meetings. Happy collaborating!