How To Fax Using Microsoft Teams

Productivity Software

Greetings! As an individual who has used Microsoft Teams extensively for communication and collaboration purposes, I am thrilled to impart my personal experiences and perspectives on how to fax through this highly useful tool. Though faxing may appear outdated, it can still be a useful way to securely transmit crucial documents. Therefore, without further ado, let’s explore the steps for faxing with Microsoft Teams!

Understanding Faxing in Microsoft Teams

Before we get started, it’s important to note that faxing in Microsoft Teams requires a third-party integration. Microsoft Teams itself doesn’t have a built-in faxing feature. However, there are several reliable and user-friendly apps available in the Teams App Store that seamlessly integrate with Teams and enable faxing functionality.

One such app is “FaxBot.” It’s a popular choice among Teams users for its simplicity and effectiveness. Once you’ve installed the FaxBot app, you’ll have easy access to all faxing features directly within the Teams interface.

Setting Up FaxBot

After installing the FaxBot app, setting it up is a breeze. Simply follow these steps:

  1. Launch Microsoft Teams and click on the “Apps” tab on the left sidebar.
  2. Search for “FaxBot” in the search bar and click on the app when it appears.
  3. Click on “Add” to install the FaxBot app to your Teams account.
  4. Once installed, a new tab named “FaxBot” will appear on the left sidebar.
  5. Click on the “FaxBot” tab to open the app.
  6. Follow the on-screen instructions to set up your fax number and configure any additional settings.

Sending a Fax

Now that you have FaxBot set up, sending a fax is a breeze. Just follow these simple steps:

  1. Open the FaxBot app in Microsoft Teams by clicking on the “FaxBot” tab.
  2. Click on the “New Fax” button to start composing a new fax.
  3. Enter the recipient’s fax number in the designated field. Make sure to include the country code.
  4. Attach the document you wish to fax. Microsoft Teams supports a wide range of file formats, including PDF, Word, Excel, and more.
  5. Add a cover page (optional). You can include a personalized message or instructions for the recipient.
  6. Review the fax details and click on the “Send” button to dispatch your fax.

Receiving a Fax

When someone sends you a fax, you’ll receive a notification in Microsoft Teams. To access and view the received fax:

  1. Open the FaxBot app in Microsoft Teams by clicking on the “FaxBot” tab.
  2. Click on the “Received Faxes” tab to view your received faxes.
  3. Select the fax you want to open and click on it to view its contents.
  4. You can download, print, or forward the fax as needed.

My Personal Experience with Faxing in Microsoft Teams

I have to say, using FaxBot for faxing in Microsoft Teams has been a game-changer for me. It saves me time and effort by eliminating the need for a separate fax machine or dedicated faxing software. The seamless integration with Teams allows me to send and receive faxes without ever leaving the platform.

Furthermore, having all my communication and collaboration tools in one place makes it incredibly convenient. I can easily access my fax history, manage received faxes, and stay organized without switching between multiple applications.


In conclusion, although Microsoft Teams doesn’t have a native faxing feature, integrating a reliable app like FaxBot can unlock faxing capabilities within the platform. With FaxBot’s user-friendly interface and seamless integration, you can send and receive faxes efficiently without leaving Microsoft Teams.

So, why not give it a try? Install FaxBot from the Teams App Store today and experience the convenience of faxing within Microsoft Teams!