How To Extract Chat History From Microsoft Teams

How To Articles

As a frequent user of Microsoft Teams for communication and collaboration, I have frequently encountered the need to retrieve previous chat conversations. Whether it’s to refer back to important information, review a decision, or just relive a funny exchange, maintaining access to chat history is highly beneficial. In this article, I will provide step-by-step instructions on how to extract chat history from Microsoft Teams, giving you the ability to conveniently view and review earlier discussions.

Step 1: Accessing the Microsoft Teams App

The first step is to open the Microsoft Teams application on your computer or mobile device. If you don’t have the app installed, you can download it from the Microsoft website. Once you have the app open, sign in to your Microsoft Teams account using your credentials.

Step 2: Navigating to Chat History

After signing in to your Microsoft Teams account, you will need to navigate to the chat history that you want to extract. You can access chat history in two ways:

  1. Individual Conversations: To extract chat history from a specific person or group, simply click on the Chat tab on the left sidebar and select the conversation you’re interested in.
  2. Team Conversations: If you want to extract chat history from a team, click on the Teams tab on the left sidebar, select the team you’re interested in, and then click on the Channels tab to choose a specific channel.

Step 3: Exporting Chat History

Once you’ve opened the desired conversation or channel, you can export the chat history by following these steps:

  1. Click on the More Options icon (three dots) located at the top-right corner of the conversation window or channel.
  2. From the dropdown menu, select “Save this Conversation” or “Save this Channel”.
  3. Choose a location on your computer or device where you want to save the chat history file.
  4. Click Save to export the chat history as a .txt file.

It’s important to note that you can only export chat history for conversations or channels that you have access to. If you’re unable to export chat history, it may be due to permissions set by your organization or the owner of the conversation or channel.

Step 4: Reviewing the Extracted Chat History

Once you have exported the chat history as a .txt file, you can open it using any text editor or word processing software. The file will contain a chronological record of all messages, including timestamps and the names of participants.

Reviewing the extracted chat history allows you to revisit past conversations, retrieve important information, or analyze communication patterns. It can be particularly beneficial for project management, documentation, or legal purposes.


Extracting chat history from Microsoft Teams is a straightforward process that can be easily done within the application. Whether you need to reference a past conversation for work or simply want to relive memorable moments, having access to chat history is invaluable. By following the steps outlined in this article, you can easily extract and review past chat conversations, ensuring that important information is always at your fingertips.