How To Export Planner From Microsoft Teams

How To Articles

As an avid user of Microsoft Teams, I have found the Planner feature to be a valuable tool for managing tasks and staying organized. In this article, I will guide you through the process of exporting a Planner from Microsoft Teams, providing detailed steps and personal insights along the way.

Step 1: Accessing the Planner

To export a Planner from Microsoft Teams, you first need to access the Planner app. In your Teams app, locate the left sidebar and find the “Planner” tab. If you don’t see it there, click on the ellipsis (…) to view more apps and search for “Planner.”

Step 2: Selecting the Planner to Export

Once you have accessed the Planner app, you will see a list of all your available Planners. Choose the specific Planner that you want to export. Each Planner represents a different project or task list, so make sure you select the correct one.

Step 3: Opening the Options Menu

Within the selected Planner, look for the three-dot icon (…) in the top-right corner of the screen. Click on it to open the options menu.

Step 4: Exporting the Planner

In the options menu, you will find the “Export to Excel” option. Click on it to initiate the export process. Microsoft Teams will generate an Excel file containing all the tasks, checklists, due dates, and other relevant information from the Planner.

Step 5: Saving the Exported File

Once the export is complete, your browser will prompt you to save the Excel file. Choose a destination folder on your computer and give the file an appropriate name. It’s a good practice to include the name of the Planner and the date of the export in the file name for easy reference in the future.

Step 6: Accessing the Exported Data

Now that you have the exported Excel file, you can access the data using Microsoft Excel or any other spreadsheet software. Open the file and explore the different sheets and columns to view and analyze the exported Planner data.

Exporting a Planner from Microsoft Teams can be incredibly useful when you need to share task information with stakeholders who may not have access to Teams. It also serves as a backup in case you need to migrate your Planner data to another platform in the future.


Exporting a Planner from Microsoft Teams is a straightforward process that can greatly enhance your productivity and collaboration efforts. By following the steps outlined in this article, you can effortlessly export your Planner data and gain greater control over your tasks and projects.