How To Export Outlook Contacts To Excel

Productivity Software

Hey there, folks! Today, I want to share with you a super handy trick that I’ve found incredibly useful in my day-to-day work. Have you ever wanted to export your Outlook contacts to an Excel spreadsheet? It’s a fantastic way to keep all your important contacts organized and readily accessible. So, let’s dive in and I’ll show you how it’s done!

Exporting Outlook Contacts to Excel

First things first, let’s fire up our Outlook app. Once you’ve got it open, click on the “File” menu in the top-left corner.

Next, select “Open & Export” and then click on “Import/Export.” This will open the Import and Export Wizard.

Now, choose “Export to a file” and then hit “Next.”

After that, you’ll want to select “Comma Separated Values,” also known as CSV. Click “Next” to proceed.

Here comes the important step. Select “Contacts” from the list of Outlook items, and then click “Next.”

Now, the wizard will prompt you to choose a location to save your exported file. Pick a destination that you’ll remember, and then click “Next” to move on.

Lastly, click “Finish.” You might be asked to map custom fields, but unless you have specific requirements, you can just hit “OK” to complete the process.

Now, let’s switch over to Excel. Open a new spreadsheet and click on the “Data” tab in the top navigation bar. From there, select “From Text/CSV” and navigate to the file you exported from Outlook.

Follow the prompts, and there you have it – your Outlook contacts neatly organized in an Excel spreadsheet!

Why I Love This Trick

Personally, I find this method incredibly useful because it allows me to maintain a comprehensive list of contacts that I can easily sort, filter, and update. It’s a fantastic way to create a backup of all my important contacts, and it gives me peace of mind knowing that I have a readily accessible record of everyone I need to reach out to.

I also love that I can use Excel’s powerful features to perform tasks like creating mailing lists, generating reports, or even creating personalized email campaigns for different groups of contacts. It’s a real game-changer for streamlining my communication efforts.


Well, there you have it – a quick and easy way to export your Outlook contacts to Excel. I hope you find this method as beneficial as I have. Give it a try and have fun playing around with your newly organized contact list!