How To Export Microsoft Teams Chat To Pdf

How To Articles

I often use Microsoft Teams and find the option to convert chat discussions into a PDF very convenient. Whether it’s for documentation, sharing important conversations with colleagues, or having a physical copy for personal reference, exporting Teams chat to PDF is a valuable feature. In this article, I will walk you through the process of exporting Microsoft Teams chat to PDF, offering my own personal tips and thoughts.

Step 1: Open the Microsoft Teams Application

To begin, launch the Microsoft Teams application on your computer. Make sure you are signed in with your Microsoft account and have the necessary permissions to access the chat you want to export. Once you’re in, locate the specific chat that you wish to convert to PDF.

Step 2: Open the Chat Options Menu

Next, click on the three-dot menu located at the top-right corner of the chat window. This will open a dropdown menu with various options.

Step 3: Select the “Save As” Option

From the dropdown menu, choose the “Save As” option. A new window will appear, allowing you to specify the location on your computer where you want to save the exported chat file.

Step 4: Choose PDF as the File Format

In the “Save As” window, you will have the opportunity to select the file format for the exported chat. Since we want to create a PDF file, make sure to choose the PDF format option from the available file type choices.

Step 5: Name and Save the File

Now comes the enjoyable part – naming your exported chat file! Give it a meaningful and easily identifiable name, so you can quickly locate it when needed. Once you’ve decided on the name, click the “Save” button to initiate the export process.

Step 6: Wait for the Export to Complete

The time it takes to export the chat to PDF will depend on the size of the conversation. Larger chats may take a bit longer to process. During this time, avoid closing the Teams application or interrupting the export process.

Step 7: Access the Exported PDF File

After the export process is complete, navigate to the location on your computer where you saved the PDF file. You can now open it using a PDF viewer, such as Adobe Acrobat or any web browser that supports PDF viewing.

Exporting Microsoft Teams chat to PDF has its advantages, one of which is the ability to preserve the conversation’s formatting and layout. Whether it’s text, emojis, images, or attachments, the exported PDF will retain the original content, making it a convenient way to showcase and share important discussions.


Exporting Microsoft Teams chat to PDF is a simple and effective way to preserve and share important conversations. By following the step-by-step process outlined in this article, you can easily convert your Teams chat into a PDF file format, ensuring easy access and future reference. Give it a try and experience the convenience of exporting Teams chat to PDF firsthand.