How To Export Contacts Outlook

Hello there! Today, I would like to disclose my individual encounter and detailed instructions on exporting contacts from Outlook. Being someone who heavily depends on Outlook for organizing my emails and contacts, the ability to export contacts is highly beneficial whenever I need to switch to another email platform or just backup my contacts. Therefore, let’s get started!

Exporting Contacts from Outlook

The process of exporting contacts from Outlook is quite straightforward. Here’s how you can do it:

1. Open Outlook on your computer. Make sure you are logged in to your account.
2. In the navigation bar at the bottom left, click on the “People” icon to open the Outlook Contacts.
3. Once in the Contacts section, click on the “File” menu located at the top left corner of the screen.
4. In the File menu, select “Options” from the left-hand side panel.
5. A new window will open. Click on “Advanced” from the left-hand side panel.
6. Under the Export section, click on the “Export” button.
7. Next, in the Import and Export Wizard, select “Export to a file” and click “Next”.
8. Choose “Microsoft Excel” or “Comma Separated Values” as the file type for the exported contacts. Then, click “Next”.
9. Now, select the folder containing your contacts that you want to export. You can choose the main “Contacts” folder or any specific sub-folder. Click “Next” once you’ve made your selection.
10. Browse to choose the location and name for the exported file. You can also select whether you want to replace duplicates or not. Once you’re done, click “Finish” to start the export process.
11. Outlook will export your contacts to the specified location as a .csv or .xls file, depending on the file type you chose.

Importing the Exported Contacts

Once you have successfully exported your contacts from Outlook, it’s also important to know how to import them back in the future if the need arises. Here’s how:

1. Open Outlook on your computer.
2. Click on the “File” menu in the top left corner.
3. Select “Open & Export” and then choose “Import/Export”.
4. In the Import and Export Wizard, select “Import from another program or file” and click “Next”.
5. Choose “Microsoft Excel” or “Comma Separated Values” as the file type for the import. Click “Next”.
6. Browse to locate the exported contacts file on your computer. Select it and click “Next”.
7. Select the destination folder where you want to import the contacts. You can choose the main “Contacts” folder or create a new sub-folder. Click “Next”.
8. If the imported contacts contain duplicates, you can choose to either replace, allow duplicates, or do not import duplicates. Make your selection and click “Next”.
9. Finally, click “Finish” to start the import process. Outlook will import the contacts from the selected file into the specified folder.

Conclusion

Exporting contacts from Outlook is a simple yet crucial process that allows you to have a backup of your contacts or transfer them to a different email platform. By following the steps I’ve outlined above, you can easily export and import your contacts whenever needed.

Remember, having a backup of your contacts is essential to ensure that you don’t lose valuable information. So, take a few minutes out of your day to export your Outlook contacts and keep them safe!